Job details

Administrative Assistant (Works)

An opportunity has arisen at Trinity College for an Administrative Assistant to join the Works (Maintenance) Department, which consists of electricians, carpenters, plumbers, builders, decorators, maintenance assistants and support staff. The team provides planned and preventative maintenance for the services and upkeep of the buildings on a beautiful and extensive, historic site in the centre of Cambridge.

In this exciting role, you will provide administrative and secretarial support to the Head of Works as well as supporting the Works team with administration. Duties will include, managing a high volume of emails, prioritising and bringing key correspondence to the attention of the Head of Works, forwarding messages to other staff members or replying directly as appropriate. In addition, you will be organising the Head of Works busy diary, dealing with enquiries and requests, co-ordinating contractor visits, taking minutes of meetings and administrating the department database.

Applicants should have secretarial/administrative experience, supporting a senior manager, the ability to deal with the organisation of a high volume of emails, together with calendar and meeting management and superb administrative skills. Experience within a Collegiate/higher education environment is desirable. In addition, candidates should have the ability to prioritise their work and multi-task, They should have excellent written skills and meticulous attention to detail. Exceptional communication and interpersonal skills are crucial, and you should have the ability to deal with enquiries with tact and diplomacy.

Salary is £28,417 pa for 39 hours per week plus other benefits.

Hours are 8.00am – 5.00pm Monday to Thursday and 8.00am – 4.00pm Friday.

Closing date for completed applications: Tuesday 1 August at 12:00 noon.

To apply, please click 'Apply on Company Site'.

Job Types: Full-time, Permanent

Salary: £28,417.00 per year

Benefits: