Administrative Assistant

Location: Arlington, United States of America

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

Knowing what Thales does today, means asking where technology is taking us tomorrow. We are creating the waves of digital transformation that will cary our customers into the future. Where these transformations intersect and interfere is where the most interesting and innovative tomorrows are being built. Thales operates at the intersection of these technologies to find every tomorrow.

We are looking for an Administrative Assistant to join our Thales USA team in Arlington, VA.

Key Responsibilities:

As a member of the Office Services Team - provide exceptional executive level administrative support to the various Executives and Team members.

Perform administrative assignments at senior-level, including but not limited to:

• Manage all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international

• Coordinate and schedule meetings to include arranging audio/visual requirements, and conference room preparation (scheduling, set-up, etc.) and logistics

• Prepare and process expense reports and applicable invoices

• Create and modify presentations, spreadsheets and organizational charts

• Assist with additional duties as necessary

Skills and Experience Required:

• AA/AS Degree required; BS/BA Degree preferred

• 5+ years of administrative support. Executive administrative experience preferred

• Strong communication skills (via phone, email and in-person)

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

Customer Complexities:

• This role will support a number of different Executives who support various functions within Thales North America.

Desired Qualifications:

• Advanced skills in MS Office including Outlook, Word, Excel, and PowerPoint

• Experience using Concur for business travel management

• Experience in an international and/or complex matrixes business environment

This position will require successfully completing a post-offer background check. Qualified candidates with (a) criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Successful applicant must comply with federal contractor vaccine mandate requirements.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.