Administrative Assistant - job 1 of 2

We are looking for a talented Administrative Assistant to support our Global Investment Banking team! Join us and find out why we have been a Fortune Best Place to Work for 20 consecutive years!

Baird’s Global Investment Banking team rewards commitment and dedication with high-touch mentoring, learning and development resources, and engaging, long-term career paths. At every step, we take pride in offering a rewarding career experience, serving as a destination employer for the best and the brightest. As an Administrative Assistant, you will be able to contribute to the success of our Global Investment Banking team through administrative and operational support, client-relationship management, marketing expertise, and recruitment/talent development knowledge.

You will proactively perform administrative duties to support junior to mid-level bankers including managing banker’s calendars, scheduling meetings/calls, arranging travel, processing expenses, and monitoring phases of deal processes. You will tap into your analytical skills by researching and compiling data and vital communications to complete tasks. A key to your success will be developing and maintain strong relationships. We take pride in nurturing the development of our associates, by offering training for growth and development within your role. This role will provide great opportunities for advancement and career evolution. Apply today and Discover the Baird Difference!

• Support a team of VPs, Associates and Analysts assisting with project focused tasks
• Manage banker calendars through scheduling meetings/conference calls
• Assist with on and off-site consultations and gatherings, and managing client interaction
• Ensure data integrity with accurate Salesforce data entry and continuous data clean ups
• Arrange domestic and international travel, staying current and knowledgeable on all travel policies, procedures, and changes
• Prepare, process, and track expense reports, staying current and knowledgeable on all compliance/expense policies

• High school diploma or education equivalent required; 3+ years of proven administrative experience preferably in the financial industry
• Experience with Salesforce and Concur is a plus, intermediate/advanced Microsoft Office skills (Word, Excel, Outlook, MS Teams and PowerPoint)
• Strong organizational skills; detail-oriented, problem solver, self-starter
• Solid adaptability and team working capability in a fast-paced environment
• Learning agility when it comes to adapting to technology
• Curiosity and assertiveness will be essential in this role
• Ability to maintain professionalism in all aspects of this role
• Comfortable working in a hybrid working model (3 days in office/2 days from home)

Watch a Day In The Life of an Administrative Assistant

#LI-RE1

#HYBRID

Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.