Administrative Assistant

Ecolab is seeking an experienced, professional, and dynamic Administrative Assistant to provide support to Research, Development and Engineering (RD&E) executives. This position will perform executive assistant duties including handling highly confidential information.

To be successful in this role you must be high-energy, organized, and a self-starter who initiates and anticipates, communicates well, and has excellent project management, writing, and computer skills with the ability to learn new tech platforms.

This position will follow Ecolab’s Hybrid work model, consisting of remote and in-office work at our campus in Eagan, Minnesota.

What will you do:

• Proactively manage calendars (Outlook) and schedule meetings for multiple executives
• Produce high quality presentations and other documents in Word, PowerPoint, and Excel
• Store documents and manage group access to SharePoint and Teams sites
• Make travel arrangements including logistics, agendas, developing itineraries, booking flights and accommodations
• Prepare expense reports for executives and execute financial administrative tasks related to corporate card use and manage accurate processing of departmental invoices
• Provide support with HR related items such as hiring, on-boarding, promotions and transfers, talent planning, salary adjustments, etc.
• Maintain email distribution groups
• Manage projects as requested such as supporting annual recognition events and external engagements
• Support customer visits
• Manage department requests including support for Research VPs and Directors
• Make independent decisions regarding planning, organizing, and scheduling priorities for self, executives, and direct reports (within guidelines)
• Operate seamlessly within a community of Administrative Assistant professionals who support the entire RD&E executive leadership team including our CTO when the executive officer’s administrative assistant is away

What’s in it For You:

• The opportunity to take on some of the world’s most meaningful challenges within a team that values innovation and new ideas
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best

Minimum Qualifications:

• High School Diploma or equivalent
• 5 years of administrative assistant experience

Preferred Qualifications:

• Bachelor’s Degree
• Previous experience as an Executive Assistant reporting directly to senior management

• Excellent grammar, punctuation, and spelling
• Understanding of deadlines with minimal supervision
• Ability to uphold confidentiality and effectively manage sensitive information
• Excellent organization, project management and problem-solving skills with attention to quality
• Exceptional interpersonal skills; friendly and professional demeanor
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and Microsoft Outlook with the ability to become familiar with other key programs such as Workday

A trusted partner at nearly three million commercial customer locations, Ecolab (ECL) is the global leader in water, hygiene and infection prevention solutions and services. With annual sales of $13 billion and more than 47,000 associates, Ecolab delivers comprehensive solutions, data-driven insights, and personalized service to advance food safety, maintain clean and safe environments, optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, hospitality, and industrial markets in more than 170 countries around the world.

When you come to work at Ecolab, you get to take on some of the world’s most meaningful challenges and have the opportunity to learn and grow, shape your career, make an impact and quickly see the importance of your work.

For more Ecolab news and information, visit www.ecolab.com. Follow us on Twitter @ecolab, Facebook at facebook.com/ecolab, LinkedIn at Ecolab or Instagram at Ecolab Inc

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Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Our Commitment to Diversity and Inclusion

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.