Administrative Assistant - job 2 of 2

CENTER FOR GLOBAL HEALTH (IN-CGLH-IUINA)

This position jointly supports the IU Center for Global Health Equity (IUCGHE) Research Program and the EA IeDEA NIH Grant. IUCGHE is a university-wide center with a purpose to develop and support mutually beneficial partnerships for the primary purpose of creating and implementing sustainable programs that improve health and human flourishing in underserved areas worldwide. The IUCGHE Research Program houses the US-based program office of the AMPATH Kenya Research Program, a 30-year old partnership with Moi University in Kenya, and IUCGHE leads the AMPATH Consortium, which represents over a dozen universities in the US, Canada and Europe. In 2021, IUCGHE is supporting “replication” of the AMPATH Kenya program with new partnerships in Ghana, México and Nepal.

EA IeDEA is an NIH funded grant in its 18th year with an annual budget in excess of $4 million focused on HIV/AIDS and related conditions. EA IeDEA represents a consortium of university and health system partners that use retrospective and prospective data collection to provide answers to the questions that clinicians, programs, and ministries of health consider fundamental to the evolution and sustainability of their long term HIV care and treatment strategies. Our grant collaborators are in Kenya, Tanzania, Uganda, Europe and North America.

This is an exciting time for the IUCGHE and EA IeDEA. We are expanding opportunities, growing our impact and investing in outstanding new staff to support all that we will accomplish together. We are looking for an individual passionate about global health research with strong attention to detail, a good sense of humor, curiosity, flexibility as well as excellent administrative and project management skills to join our team as we take on these new and exciting challenges.

Department Specific Responsibilities

• Conducts general administrative support duties including scheduling meetings, taking minutes and ordering supplies.
• Compiles and edits reports and proposals.
• Coordinates logistics for events, meetings and donor meetings.
• Updates and maintains contact lists, shared files and websites.
• Coordinates monthly program presentations by scheduling presenters, providing presentations templates and sharing recordings.
• Coordinates travel for the Research Director, Assistant Directors and Program(s) Managers.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of relevant experience

Combinations of related education and experience may be considered

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

This position is eligible for remote work or to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support
Telephone: 812-856-1234