Administrative Assistant

Company Overview:

The Hebets Company is a Life Insurance & Consulting Services firm located in Phoenix, Arizona. As a subsidiary of NFP Corp. we have the added advantage of the infrastructure and intellectual capital to help expand our competitive position and enhance our ability to better serve clients. Our specialties include wealth accumulation techniques, estate-planning strategies, life insurance consulting, employee benefits, non-qualified executive benefit programs, income protection and business planning. Utilizing our proprietary multi-disciplined planning process to create unique and sophisticated solutions, The Hebets Company and its principals have been recognized as the premier national consulting firm to hundreds of successful business owners and high net worth individuals.

Job Summary:

The experienced Administrative Assistant will provide high quality concierge service and proactive administrative support for the Sr Executive Officer of Administration. This position provides a great deal of support that empowers the team and aids in the growth of the company. A successful candidate will be versatile and possess a high degree of initiative.

Duties/Responsibilities:

• Provide administrative support for the Sr Executive Officer of Administration.
• Prepare documents such as expense reports and memos.
• Assist in organization and distribution of communication, agendas, presentations, and reports.
• Support meeting scheduling, coordination, and preparation as needed.
• Collaborate with internal teams to assist with company events.
• Document and file management.
• May help arrange business travel including reservations, flights, and rentals.
• Manage information flow in a timely and accurate manner.
• Fill in as the backup to transcribe meeting notes.
• Maintain a strong level of confidentiality of all sensitive information, data, and communications.
• All other duties as assigned.

Required Skills/Abilities:

• Strong Organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to communicate effectively in both verbal and written form.
• Strong initiative and problem-solving skills.
• Proficiency in Microsoft Suite.

Education and Experience:

• High School Diploma Required
• 5 years of Administrative Experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Some travel, mostly local, is occasionally required. No travel