Administrative Assistant - job 2 of 2

The Administrative position requires an individual that is well-spoken, customer service-oriented, and can multi-task at a quick pace. This position reports directly to the General Manager.

Job Duties and Responsibilities

Duties include but are not limited to:

• Professionally greet and direct all visitors.
• Professionally answer the phone and direct all calls accordingly.
• Assist with special administrative projects.
• Manage conference room calendars.
• Screen incoming general messages within email and phone mail systems and distribute accordingly.
• Assist with mail handling per client and company policies.
• Ensure that lobby area is kept neat and clean at all times.
• Keeps work spaces organized and maintained. Assists in stocking supplies.
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
• Other duties as assigned.

Knowledge and Skills

• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Time management and time critical prioritization skills.

Education and Experience

• High School diploma or GED Required

Certifications or Licenses

Not Applicable

Travel Requirements

Not Applicable

Working Conditions

• Typical office environment
• Administrative work at off-site annual meetings as scheduled annually
• Overtime may be required
• On Site positon

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and to reach above shoulders with hands and arms in order to file a variety of documents; use hands and fingers to input data to information system; and talk or hear in order to gather and provide information on departmental processes. The employee is often required to sit in order to process information and conduct data entry activities.