Administrative Assistant - job 1 of 2

The University of Notre Dame (ND.jobs) is accepting applications for a Administrative Assistant.

Applications will be accepted until 6/13/2023.

The Institute for Educational Initiatives is home to many education-focused units and centers, including our signature program, the Alliance for Catholic Education (ACE). The administrative assistant will support the work of the faculty and staff whose offices are located on the 1st floor of Carole Sandner Hall, with special attention to the work of the American Indian Catholic Schools Network (AICSN), the Education, Schooling, and Society (ESS) program, and the Institute's Business Office. The administrative assistant manages the 1st floor reception desk and greets students and guests in a warm and welcoming manner.
The successful candidate loves keeping busy and working on a variety of tasks and projects, has experience with event planning, is highly organized with excellent attention to detail and is comfortable working with numbers and with technology, including learning new programs and platforms. They are comfortable working alone and with others, balancing periods of quiet solitude with periods of multiple interruptions during high traffic times.
Essential Duties Include:

• Support basic administrative needs of the faculty and staff with offices on the first floor of Carole Sandner Hall with a special emphasis on the needs of the Education, Schooling, and Society (ESS) program and the American Indian Catholic Schools Network (AICSN).
• Planning and executing all facets of events including but not limited to planning menus and ordering catering and florals/decorations; creating and sending invitations; tracking RSVPs; making name badges and escort cards; setting up the events including tech needs, food and beverage needs (chafers, food, drinks, ice, etc)
• Making travel arrangements including booking flights and hotel rooms for staff and participants
• Submitting expense reports
• Reconciling the AICSN meeting card and coordinating participant reimbursements
• Proofreading text
• Copying documents
• Tracking Professional Growth Points (PGP) and/or Continuing Education Units (CEU)
• Distributing office supplies and maintaining snack and beverage inventories on the 1st floor
• ordering and distributing educational and operational supplies; and other event materials
• Maintain, update, and create databases and listservs as needed;
• Supporting the Institute's business office by approving expense reports; making weekly deposits; helping to onboard new employees to TravelND and other IEI-specific procedures; attends to monthly MarketPlace needs
• Greet guests in a hospitable and welcoming manner, answering questions in a clear and concise manner, providing directions as required, and making inquiries in order to answer questions when necessary.
• Other duties as assigned.

Minimum Qualifications:
High school diploma or GEN and 2+ years experience; ability to lift and carry 25 pounds;




Preferred Qualifications:
Highly organized with good attention to detail, advanced computer skills including working knowledge of Zoom, Google, and Microsoft Office platforms.




ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S231042. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




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