Administrative Assistant - Advancement & University Relations

Supports the department through various administrative duties

Diversity & Inclusion

Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply.

Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law.

Essential Job Functions

• Greets and assists visitors and university employees as appropriate; answers incoming telephone calls, resolving complex and varied concerns or referring them to other staff members or departments as necessary
• Performs general office tasks such as filing, distributing mail, maintaining records, copying, entering data (e.g., databases, web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices/requisitions
• Communicates with internal and external constituencies regarding various matters; composes correspondence often requiring discretion
• Acts as department liaison for matters such as payroll processing, maintaining external relationships, etc.
• Coordinates and arranges travel schedules, meetings and events, including preparing materials, reserving and preparing facilities, and recording and transcribing meeting minutes
• Assists with department budget, such as compiling, updating and monitoring budget information
• Supervises and manages student employees, as assigned, to enhance their academic and professional development
• Performs other duties as assigned

Required Qualifications

• High school diploma or equivalent (GED)
• Experience working in an administrative role, clerical support role or other related experience
• Proficiency in Microsoft Office including Word, Excel and Outlook

Preferred Qualifications

• Experience working with an academic or non-profit organization

Please note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire.