Job details

Administrative Assistant - ART

Wilson Sonsini Goodrich & Rosati is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

The firm is seeking motivated administrative professionals to join our newly created virtual Administrative Resource Team (ART) to provide core high-level support to attorneys and executive assistants. The ART will provide a central hub for attorneys and executive assistants to request assistance, offering an important mix of administrative support services.

This position will offer a wide range of responsibilities requiring strong customer service, administrative, and organizational skills. This is a great opportunity for administrative professionals looking to take on leadership responsibilities, assist with training new team members, and help to develop a team. Coverage will be provided for all legal departments throughout the firm. Consistent training and skill development will be provided to the ART staff, as needed.

This role is open to a fully remote working atmosphere.

The following shifts are available for this role:

10:00am - 6:30pm (Pacific)
10:30am - 7:00pm (Pacific)

Job Responsibilities

Navigation assistance for new attorneys regarding resources and contacts within the firm
Receive assignments from attorneys and executive assistants, and perform tasks as requested; update requestors regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines
Time-entry support based on handwritten, email, or voice notes from attorneys
Complex scheduling of meetings, conference calls, and travel
Travel arrangements
Prepare business expense reports in a timely manner
Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
Confirm status of vendor payments
Process court admission fees and memberships, as well as CLE paperwork
Basic document management (creating, revising, editing, mail merges)
Creating, editing, or formatting presentations using firm standard template (PowerPoint)
Creating, editing, or formatting spreadsheets (Excel)
General research (non-legal)
Provide a high level of customer service to internal clients
Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when a request cannot be fulfilled via the designated Administrative Resource Team, or can be fulfilled more efficiently through an alternative resource
Additional practice-specific support services as needed

Knowledge, Skills, and Abilities

Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with clients and staff at all organizational levels of the firm
Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus
Possess the ability to work with staff and manage attorney expectations, as well as the ability to handle confidential, sensitive, and proprietary information with appropriate discretion
Demonstrate high attention to detail, outstanding organizational skills, and the ability to manage time effectively
Ability to effectively prioritize multiple tasks, and produce accurate work product in a fast-paced, deadline-oriented environment
Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills
Possess excellent interpersonal and communication skills (written and verbal) with a professional demeanor
Possess excellent grammar, spelling, and punctuation skills
Must be a self-starter who can work independently with minimal supervision
Ability to establish and maintain effective working relationships and collaborate well in a team setting
Flexible attitude and the ability to deal well with changing assignments and priorities
Proactive in seeking innovative ways to help others
Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency

Qualifications

Experience working in a law firm or professional services environment preferred
High school diploma required; bachelor’s degree preferred
Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) and PDF program, and the ability to learn new software applications quickly
Proficient in NetDocuments or similar document management system

The primary location for this job posting is in Palo Alto, but other locations are also listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:

San Francisco and Silicon Valley: $35.96 - $48.65 per hour

Austin, Boston, Boulder, District of Columbia, Los Angeles, New York, San Diego, Seattle, and Wilmington: $32.36 - $43.79 per hour

Salt Lake City and all other locations: $28.77 - $38.92 per hour

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found

here

. Equal Opportunity Employer (EOE).

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CEO of Wilson Sonsini Goodrich & Rosati

Larry Sonsini

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By Wilson Sonsini Goodrich & Rosati

Wilson Sonsini Goodrich & Rosati has a long-standing reputation for acting as a leading legal advisor to technology, life sciences, and growth enterprises worldwide, as well as to the venture firms, private equity firms, and investment banks that ...

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FUNDING

Private

INDUSTRY

Legal

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Palo Alto, CA

DATE POSTED