Administrative Assistant - Community Health, School of Arts and Sciences

The Department of Community Health in the School of Arts and Sciences is relatively young, although the popular and innovative undergraduate program has been in existence for more than four decades. The Department includes both tenure-stream and non-tenure-stream faculty and offers a BA degree in Community Health. The faculty in the Department of Community Health are conducting research to understand the barriers and facilitators to health equity across the life span of individuals and communities. Research on how racism and other forms of discrimination affect population health and on how broad-based solutions can improve the health and well-being of marginalized individuals, groups, and communities are priority areas. The department seeks talented and energetic applicants who wish to join a growing department.

The Department of Community Health embraces diversity and inclusion across multiple dimensions, such as race, ethnicity, gender, sexual orientation, age, disability, and socioeconomic status. The department has established strong partnerships within the School of Arts and Sciences and School of Engineering, as well as collaborations with the Tufts University School of Medicine and Tufts Friedman School of Nutrition Science and Policy. We also have strong partnerships with many of the major Boston teaching hospitals, community health centers, and community-based organizations.

The Administrative Assistant provides advanced administrative support and communications for the department. This role will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. The Administrative Assistant will handle the below duties:

• Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff.
• Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
• Support the Internship Administrator to manage the partnerships with the preceptors and alumni mentors for community health students.
• Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports.
• Compile data, conduct research and draft reports, summaries or material for presentation.
• Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters.
• May also coordinate programs and/or projects for department.

Basic Requirements:

• Knowledge and skills as typically acquired by a High School diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience.
• Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
  
  

Special Work Schedule Requirements:

This is a hybrid position expected to be on campus a minimum of 4 days per week.