Administrative Assistant, CTL

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off to start, and tuition benefits for employees, spouses, and dependents with no payback requirement! View details of our total rewards package here.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Administrative Assistant will provide general administrative, budgetary support, and program and event support to all components of the Center for Teaching and Learning. They would also assists in the execution of CTL activities.

1. Serve as the point person for budget management, tracking revenue and expenses, prepares contracts using provided templates, (speaker, membership, printer, etc.), unit purchasing, and coordinating budget information for various stakeholders within the department. This includes the end-of-year reports, budget building with department leadership, and monthly budget reconciliation. Budgets tracked by this employee include those of the Center for Teaching and Learning as a whole, including budgets related to Educational Technology within the CTL.
2. Manage the scheduling and maintenance of the CTL learning and seminar spaces. Draft annual and monthly calendars, track reservations and appointments for the department seminar rooms, and set up/break down seminars and events.
3. Act as the event coordinator for workshops, meetings and special events including all logistics. This includes making decisions for appropriate space, catering, supplies, stocking goods, and tracking and ordering all supplies for all departmental stakeholders as needed.
4. First point of contact for walk-in clients coming to the Center for Teaching and Learning seeking services and/or information for the various units within the CTL. Responds to phone calls and emails in a timely fashion, answers questions as appropriate, and makes referrals as needed.
5. Manage communication with the wider campus on a regular (weekly) basis to promote events. Requires strong graphic design elements for all programming and events. Maintains strong social media presence for CTL in consistent and timely basis with information received from Sr. Director and Director.
6. Helps management with tracking data for workshops, inquiries, attendance, workshop evaluations.
7. Provide technical support for all faculty programming to provide mixed-modality delivery.
8. Performs all other duties and responsibilities as assigned or directed by the supervisor.

High school diploma or GED

4 or more years of related experience.

Excellent oral and written communication skills, and interpersonal skills

Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.

Experience in financial, budgetary or accounts payable processes and/or systems preferred.

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents Optional Documents