Administrative Assistant

With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.

CBIZ has been honored to be the recipient of several national recognitions:

• 2022 Best and Brightest Companies to Work for in the Nation
• 2023 Top Workplaces USA
• 2022 America's Best Mid-Size Employers
• 2022 Best and Brightest Companies in Wellness
• 2022 Great Place to Work Certification

Together, CBIZ and Mayer Hoffman McCann P.C. (MHM) are ranked as one of the top providers of accounting services in the United States. MHM is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services.

The MHM National Team is seeking to hire an ambitious Administrative Assistant, who will work as a member of the MHM Administrative Team and provide outstanding service to our valued clients. This position will be based in our Kansas City, MO office and report to the Director of Operations.

Essential Functions and Primary Duties

• Work seamlessly with members of the MHM Administrative Team
• Provide administrative and analytical support to executive leaders
• Respond to requests, manage correspondence, receive visitors, arrange conference calls, and schedule meetings efficiently and thoughtfully
• Position will include a variety of assigned project work
• Position interfaces with high–level internal and external constituents thus must represent MHM and the respective executive leader and / or team in the highest professional manner
• Schedule and maintain calendars to include arranging travel
• Prioritize and compose materials to include correspondence, memos, spreadsheets, agendas and presentation materials
• Prudently manage confidential and critical information
• Read, prioritize and distribute all forms of incoming correspondence
• Prepare internal meetings, including preparation of agendas, ordering catering, room setup and cleanup
• Ability to make travel arrangements and register team members for conferences
• File and retrieve business documents, records, and reports
• Prepare copies of material as needed
• Greet callers and visitors, assess needs and provide solutions
• Perform general office duties to include ordering supplies, maintaining business records and updating management systems
• Prepare incoming and outgoing mail
• Additional responsibilities as assigned

Preferred Qualifications

• Bachelor’s degree
• Strong initiative skills to anticipate the needs of the Directors and Managers you support and provide ‘outside of the box’ thinking
• Using logical reasoning when preparing work, reports, and performing requests
• Able to prioritize tasks with minimal supervision
• Able to work under due dates and maintain flexibility in working with multiple projects in process at a time
• Workload will be heavy at times and must be able to manage without getting flustered
• Preparation of training and other meeting presentations
• Advanced knowledge of Microsoft Suite, including Microsoft Teams
• Knowledge of, or willingness to learn, emerging technologies
• Initiative and foresight to offer assistance to others if workload allows
• Willingness and initiative to search for answers or solutions to question or problems
• Ability to work with minimal supervision while fulfilling all obligations
• Strong customer service skills

Qualifications Required

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally