Job details

Administrative Assistant - FT - Nursing Education

POSITION SUMMARY:

Provides secretarial and administrative support services to management staff, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, and staff recording at meetings, receiving visitor, maintaining files and conducting special projects as assigned. Coordinating daily staffing supports DHR’s vision and mission statement.

POSITION EDUCATION/ QUALIFICATIONS:

High School Diploma/GED
One-two (1-2) years of related experience preferred.
Good written and verbal communication skills required.
Ability to read, write and speak English
Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
Prefer hospital experience
Secretarial experience is preferred

JOB KNOWLEDGE/EXPERIENCE:

High degree of competency/experience in general.
Requires good communication and organizational skills.
Requires reasoning ability and good independent judgment.
Requires working with frequent interruptions.
Must project a professional image.
Must possess working knowledge of personal computers and software applications used in job.

POSITION RESPONSIBILITES:

Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices
Performs typing for the administration of the department (memos, correspondence, minutes)
Demonstrates thorough knowledge of grammar, punctuation and composition.
Prepares a variety of administrative reports, statements and rosters.
Gathers data and other necessary information.
Establishes, maintains and revises record keeping and filing systems, ensuring confidentiality of information.
Consistently is attentive to detail, record keeping and required paperwork inherent to the position.
Distributes mail in a timely manner.
Arranges meetings and conferences, schedules appointment and interviews and
Performs other duties related to maintaining administration schedules.
Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the situation; suggests appropriate referrals or informs administration when the situation warrants immediate attention.
Tactfully handles difficult situations; contacts are handled professionally and consistently with courtesy.
Establishes good rapport and cooperative working relationships with hospital personnel.
Performs well under pressure.
Other duties as assigned

LINES OF REPSONSIBILITES:

(Chain-of-command)