Administrative Assistant

Kapsch TrafficCom develops smart solutions to make mobility safer, more sustainable and efficient for everybody. We design, build and operate traffic management systems including connected vehicles technology and mobility demand management as well as tolling services for cities, roads, tunnels and bridges around the world. We develop data and video analytics platforms, building on state-of-the-art technologies including AI, machine learning, big data and cloud services to enable the digitalization of mobility.

The Role:

The core duties and responsibilities of JTMC’s Administrative Assistant revolve around supporting colleagues. Job duties can widely vary from day to day. The JTMC Administrative Assistant must be able to make independent decisions on a daily basis. Flexibility and superior organizational skills are a must for this position.

This is an on-site position that will work between 2 locations. the Kapsch office and TMC. The Kapsch office address is 31-10 37th Ave., Long Island City, NY 11101 and the TMC address is 28-11 Queens Plaza North, Long Island City, NY 11101.

Responsibilities:

• Answering phones and greeting visitors
• Scheduling appointments/meetings and maintaining calendars
• Distributing mail and packages to various personnel
• Collaborating with other administrators, support personnel, executive management and clients on a regular basis
• Preparing, proofreading, and editing communications such as memos, agendas, meeting minutes, emails, invoices, and other correspondence
• Drafting various documents (including instructional documents)
• Creating and maintaining both physical and electronic filing systems
• Engaging in event planning and meeting setup and implementation

What’s in it for you?

• Opportunity to solve complex problems that improve daily the lives of people around the world
• Opportunity to work with cutting edge technologies in a high-growth industry
• Career growth and stability
• Casual work environment with flexible work hours
• Full benefits package including paid time off, 401(k) and a no-cost medical insurance option for employee and eligible dependents

What we are looking for:

• Must have prior administrative assistant experience
• Proficient with MS Office Suite to include Word, Outlook, PowerPoint and Excel
• Must be able to type at least 55 WPM
• Associate’s Degree preferred

Pay is $29.22

Kapsch TrafficCom is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status or sexual orientation, gender identity or expression, disability, nationality or sex. Kapsch TrafficCom is a drug-free workplace. Kapsch is committed to working with and providing reasonable accommodations to individuals with disabilities. If you require need a reasonable accommodation for any part of the application or interview process, please send an email to ktc.us.jobs@kapsch.net to advise of the nature of your request along with your contact information.

Candidates Requiring Sponsorship: Kapsch TrafficCom regrets that presently we are unable to consider individuals for this position who will require sponsorship for employment visa status (i.e., TN, H1-B, OPT, etc.).

Unsolicited Third-Party Candidates: Please note that Kapsch TrafficCom does not accept unsolicited resumes/candidates from third-party recruiters that are not engaged and under written contract with Kapsch TrafficCom. Any employment agency, individual or entity that submits an unsolicited resume/candidate acknowledges and understands that Kapsch TrafficCom has the right to hire any applicant at its own discretion without any fee owed or due to the submitting third-party employment agency, individual or entity. For more information, please contact ktc.us.jobs@kapsch.net