Job details

ADMINISTRATIVE ASSISTANT I 1

Agency : Commission on Equity and Inclusion
Closing Date/Time: 06/16/2023
Salary: $4,738 - $6.964; anticipated starting salary $4,738 CBA language applies
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 27981

POSITION SUMMARY

The Illinois Commission on Equity and Inclusion (CEI) is seeking to hire an organized, professional, and results oriented individual to serve as an Administrative Assistant. Under general direction of the Chief of Staff, this skilled individual performs a wide variety of sensitive and confidential administrative tasks. Duties will include providing assistance with planning, developing, and maintaining the operations of the Commission. The ideal candidate will be an enthusiastic, self-starter excited about joining our new Commission and having the opportunity to collaborate with teammates on strategies to support minority suppliers and vendors grow their businesses. We invite all interested applicants to apply as we are an equal opportunity employer!

POSITION ESSENTIAL FUNCTIONS

Under general direction of the Chief of Staff, serves as a staff assistant performing functions relative to policies, programs, and processes of the Commission.
Performs responsible administrative duties relative to all operations of the Commission on Equity and Inclusion.
Develops and coordinates special projects and assignments utilizing specialized scheduling and registration software and web page development software.
Organizes goals and objectives of the Commission.
Attends and participates in various staff meetings to assist the Chief of Staff and CEI Commissioners with the development, interpretation, and implementation of policies and programs affecting operations and services, and to stay informed of changes in day-to-day operations and activities
Maintains and develops relationships with liaisons and working relationships at the administrative level of the Commission and with outside vendors, government offices, representatives, businesses, and the public providing information concerning the various programs and services provided by CEI
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

PREFERRED QUALIFICATIONS

One (1) + year of professional experience involving preparing meeting minutes.
One (1) + year of professional experience managing multiple calendars and an overall CEI office calendar.
One (1) + year of professional intermediate proficiency with Microsoft Office Suite software, including but not limited to Word and Excel.
One (1) + year of professional proficiency in database software applications.

CONDITIONS OF EMPLOYMENT

This position requires the applicant to pass a background check.
Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime.

Work Hours: 8:30AM - 5:00PM; Monday-Friday
Work Location: 100 West Randolph Street, Suite 14-300, Chicago, Illinois 60601
Agency Contact:

CEI Human Resources

100 W. Randolph St., Suite 14-300

Chicago, IL 60601

DO NOT APPLY DIRECTLY TO THE AGENCY

Job Family: Office & Administrative Support

This position does not contain “Specialized Skills” (as that term is used in CBAs).

About the Agency:

The Commission on Equity and Inclusion (CEI) is a separate and unique administrative agency with distinct functions regarding the promoting of diversity in the State hiring process and encouraging the continuing economic development of minority-owned, women-owned, veteran-owned and people with disabilities-owned and operated businesses to participate, and succeed, in the State procurement process through the administration of the Business Enterprise for Minorities, Females, and Persons with Disabilities Act via the Business Enterprise Program (BEP) and Veterans Business Programs (VBP). Both the BEP and VBP are designed to remedy ongoing discrimination and the continuing effects of past discrimination in State procurement.

CEI’s mission is to increase participation in the State procurement process by assisting minorities, women, veterans, and persons with disabilities with contracting opportunities with the State through the certification, compliance, and outreach programs under the BEP and VBP. The Commission is also committed to the principles of equal employment opportunity in all areas of the State employment process, including but not limited to the recruitment, hiring, promotion, discipline, discharge, and the awarding of benefits for all qualified individuals.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

In order to submit a formal transfer request, please email the completed form to sergio.salazar2@illinois.gov. Applications for employment will not be accepted via email.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: