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Administrative Assistant I

Job #

039701

Department Code

21601-2088

Department

Public Communications

Job Title

Administrative Assistant I

Location

Syracuse, NY

Pay Range

Commensurate with Experience

Staff Level

FLSA Status

Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Campus

Syracuse, NY

Unionized Position Code

Not Applicable

Job Description

The Newhouse School seeks a talented administrative assistant to support various professors in need of assistance with office operations, event planning, and support for their varied teaching and research activities.

Qualifications

Bachelor’s degree required. 3-5 plus years’ experience preferably in an educational environment.

Job Specific Qualifications

High level administrative assistance skills in a professional environment

Responsibilities

Administrative Assistance

Provide high level administrative assistance to the School’s endowed chairs, as assigned (dependent on current combination of chairs and their needs). Requires considerable independent judgment and the ability to multi-task in support of various professors and projects.
Serve as primary gatekeeper including all calendar, meeting, speaking, committee, and event requests. High level of professionalism and tact required.

Project Support

Assist with all aspects of research and/or creative projects undertaken by the endowed chairs, including working with the School’s Associate Dean for Research’s Office for grant submissions, reporting requirements, etc.
Coordinate hiring and overseeing research assistants as needed.

Event Planning & Execution

Independent project management for planning and executing all aspects of events and activities sponsored by the endowed chairs.

Travel & Finance Processes

Research and execute all planning for travel for the endowed chairs, as well as for all guests, speakers, etc.
Oversee all financial processes required for reconciling purchases, reimbursements, travel expenses, etc. incurred by the endowed chairs or sponsored projects under their auspices.

Office Administration

Independently manage and oversee the daily operations of the Endowed Chair Suite as the primary staff presence in the office; requires ability to analyze and research solutions for a wide variety of issues encountered on a daily basis.
Monitors, prioritizes, responds and redirects (as appropriate) all communication to the Endowed Chair Suite, including all email, telephone calls, walk ins, mail and other correspondence.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

By Syracuse University

Syracuse University is a private, co-educational, urban university dedicated to advancing knowledge and fostering student success through rigorous scholarship and transformative research. SU has a long legacy of excellence in the liberal arts and ...

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FUNDING

Public

INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Syracuse, NY

DATE POSTED