Administrative Assistant I-II - Bryan District

Administrative Assistant I-II - Bryan District - (2301978)

Position Information

TxDOT’s Bryan District is looking for a Administrative Assistant I- II at the Bryan District Headquarters. Please apply if you are a talented and motivated professional interested in unique challenges, a diverse work experience and opportunities for growth.

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include an extensive wellness program, career development programs, retirement benefits, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at hidden_benefits.pdf (txdot.gov).

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.***** Please note salary range may change on or after July 1st, 2023.

Minimum Salary: 29,439.00 Maximum Salary: 52,045.00 Pay Basis: Yearly Work Locations: Bryan District Headquarters 2591 NORTH EARL RUDDER FREEWAY Bryan 77803 Travel: Yes, 5 % of the Time Shift: Day Job Shift Details: 40hrs. 8 am - 5pm Location Flexibility: Onsite

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant I

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
  
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Prepares and distributes correspondence.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
  
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Performs other job responsibilities as assigned.

Administrative Assistant II

Includes all duties listed above in addition to the following

• Assists in reviewing, analyzing and evaluating program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.
• Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.
• Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.

Minimum Qualifications:

Education: High School Grad or Equivalent in general high school studies.

Experience:

Administrative Assistant I: NONE (Experience can be satisfied by fulltime or prorated parttime equivalent)

Administrative Assistant II: 1 year in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Administrative Assistant I:

• Automated record-keeping methods
  
• Applicable computer systems and applications
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
  
• Maintaining effective working relationships with others
• Preparing technical/statistical reports
  
• Communicating technical information effectively
  
• Using computers and applicable programs, applications, and systems
• Follow verbal and written instructions

Administrative Assistant II:

• Researching, evaluating and interpreting complex information
• Analyzing and organizing business and technical data

Physical Requirements and Working Conditions:

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
  
• Sitting - prolonged periods of time
  
• Standing-prolonged periods of time
  
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
  
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job: Exec/Admin/Clerical/Legal

Schedule: Full-time

Employee Status: Regular

Job Type: Standard

Job Level: Non-Management

Job Posting: Jun 2, 2023, 4:42:07 PM Unposting Date: Ongoing

State Job Title/s: Administrative Assistant III, Administrative Assistant IV State Job Code/s: 0154, 0156

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information