Administrative Assistant I

• Answer telephones and provides appropriate information to callers, take messages and transfers calls; schedule appointments and meetings and maintain calendars.
• Assist in coordination of conferences and special events. Activities may include preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed.
• Prepare routine correspondence as directed.
• Assist with databases and information related to budgets
• Prepare data for general reports with thorough instructions, e.g., purchases and other reports as required
• May utilize computer-based programs to prepare, submit and track requisitions, check requests, reimbursement forms, work orders, etc.;
• Reads and routes all mail; Maintain general files.
• Take meeting minutes and notes.
• Order supplies as needed.
• Perform other related duties as assigned.

Skills and Competencies

• Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned;
• Must demonstrate good judgment, initiative and attention to detail.
• Ability to check applicable policies and procedures.

Scope of Responsibility

• Deals directly with individuals and groups, both internal and external to the College, ability to check the applicability of matters requiring knowledge of policy.