Job details

Administrative Assistant

Our Story

We make modern classics with character. We believe in true timelessness, the integrity of well-made clothes, and since our inception, great quality at a great price. That’s in our DNA.

But, we know it’s not only about the clothes—it’s about the feeling it gives the people who wear them, whether they’re confidently giving a presentation in a well-tailored suit; basking in long salty beach days in vibrant, colorful sun-soaked swimsuits, or joyfully re-discovering their favorite Rollneck sweater in their closet again and again, season after season.

And ultimately, it’s about helping our customers be the best, most authentic versions of themselves.

And that’s what we’re after, to inspire people’s lives and style.

Whether you’re a customer or a part of our crew, we put people first. We’re proud to have been recognized as an industry leader in:

America’s Greatest Workplaces for Diversity (Newsweek, 2023)
America’s Greatest Workplaces for Women (Newsweek, 2023)
Best Employers for Diversity (Forbes, 2022)
Best Employers for New Grads (Forbes, 2022)
Best Place to Work for LGBTQ+ Equality (The Human Rights Campaign Foundation, 2022)

About the role:

J.Crew Group is seeking an Administrative Assistant to support members our Human Resource Leadership Team. In this role you will support the VP – Talent Acquisition & DEIB, VP – Benefits & HRIS, and VP – HR Business Partner for Factory with day to day scheduling coordination, supporting in-office and remote events and handling travel and expense logistics.

Role + Purpose:

Work closely with the HR leaders during the day on status of meetings and appointments.
Coordinate meeting schedules and book conference rooms. Update calendar events as necessary throughout the day.
Liaise with building security and JCG reception to receive outside guests for HR meetings.
Support leaders with new hire requests and IT setups.
Organize lunches and other team events as needed
Compile expense reports and coordinate review with leaders of expense reports for approval
Assist with the management of vendor contracts, vendor set up, and invoice tracking using company systems
Arrange and coordinate domestic and international travel arrangements and logistics, including international visas and passport renewals
Regularly review and prioritize email, phone, and other forms of correspondence handling and screening telephone calls from vendors, employees, and cold calls
Order and distribute office supplies
Partner with Chief People Officer’s assistant as needed
Other projects, as requested

Qualifications:

Must have strong interpersonal skills and have the ability to create relationships within the HR Team and with other departments
Organize own work, coordinate projects, set priorities, meet deadlines and follow up on assignments with minimal supervision and direction
Proficient in Microsoft Suite
Workday knowledge (a plus)
Highly professional demeanor
Flexibility to take on new requests
Proactive in asking questions and making suggestions
Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality
An individual who is outgoing, works well under pressure, is a team player and a liaison and point person for the HR Leaders

[Hours: 8:30am to 5:30/6:00pm, occasionally later. Hybrid Role]

#LI-RD1

We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We’re always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams.

Benefits + Perks

Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more.
Associate Discount - We love our products just as much as you do! That’s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round.
Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.

Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements.

Hourly Range: $26.83 - $37.55

At J.Crew Group (JCG) we aim to pay competitively for our company’s size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate’s geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group’s competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks.

One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds.

JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

J. Crew Glassdoor Company Review

3.9

J. Crew DE&I Review

No rating

CEO of J. Crew

Libby Wadle

Approve of CEO

By J. Crew

J.Crew began in 1983, when the first catalog was launched. Since then, the business has expanded to that of an iconic American brand known worldwide for its sophisticated, fun clothing and accessories to live, work, and play in. The first J.Crew s...

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INDUSTRY

Department, Clothing & Shoe Stores

TEAM SIZE

No info

LOCATION

Hybrid, based in New York, NY

DATE POSTED

June 2, 2023