Administrative Assistant, Inhalation Product Development

ADMINISTRATIVE ASSISTANT (INHALATION PRODUCT DEVELOPMENT)

Do you have experience in administration and a passion for interacting with various people? Would you like to apply your experience in a company that follows the science and brings life changing medicines to patients? If so, the Administrative Assistant, Inhalation Product Development, in Durham, NC would be a great fit for you!

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

DURHAM, NC

Welcome to Durham, NC, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day. To help you maintain your best self, here’s a sneak peek into some of the things this site provides for you…

• Free Pantry
• Onsite Yoga Classes
• Mothers Room
• Walking Trail
• EV Charging Stations

OPERATIONS

Operations at AstraZeneca brings innovation from our science labs to patients, touching every part of the business on the way through. As such, we have a pivotal role to play in helping our company embody its purpose and achieve its bold ambition. Operations plays a key role in the development, manufacturing, testing and delivery of our medicines to our customers. AstraZeneca has expanded and strengthened its respiratory products portfolio, We have made strides in bringing therapies to asthma patients. Our mission and vision are to develop differentiated therapeutics for widely prevalent respiratory disease conditions, including chronic obstructive pulmonary disease (COPD), by utilizing a proprietary drug delivery platform and existing therapeutic agents administered in metered-dose inhalers (MDIs).

What you’ll do

This position plays a key role in performing and streamlining our company’s workflow as the link between various departments, employees, and vendors. As Administrative Assistant, you will be responsible for maintaining an organized office and handling day-to-day administrative responsibilities onsite.

Typical Accountabilities include:

• Co-ordinate meetings and off-site events including hotel bookings, local travel and transfer arrangements and handling emergency travel situations for both AZ and external visitors
• Ensure that travel is in line with AZ policy and provides value for money for AZ, taking account of different time zones and the work-life balance of participants
• Provide information and guidance on processing activities and resolve routine queries and issues to meet customer requirements
• Follow up on processing activities to ensure the high quality of the service delivered
• Ensure all procedures and standards are adhered so that processing inputs and outputs meet customer needs

Responsibilities also include:

• Manage office supply inventory including office equipment
• Responsible for the organization and upkeep of shared office spaces such as conference, copy and break rooms
• Send, receive, sort and distribute mail items so that they reach their destinations securely
• Issuing badges to employees, temps, contractors and vendors
• Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines
• Support the Great Place To Work Team; including assisting with planning company and department events
• Acts as first point of contact, identifying nature of queries and directing to the appropriate individuals
  • Deals with central telephone and email enquiries, directing them to the necessary project team member when required
• Provides routine support to colleagues requiring the use of Facilities
• Coordinates with Facilities/ IT department on maintenance and servicing of office equipment and reception and administrative areas.
• Maintain and secure records in accordance with established policies and procedures
• Stores all contract documents efficiently and effectively (both hard and soft copies where required)
• Support the SHE Team
• Other duties as assigned

Essential for the role

• HS Diploma or equivalent required, Bachelors degree preferred
• 5 years of administrative experience plus experience using MS Office Suite (MS Word, Excel, PowerPoint and Outlook)
• Excellent interpersonal, written and verbal communication skills
• Strong work ethic, positive attitude, be professional, organized and diligent. This is a team-oriented position that plays an integral role in facilitating processes and procedures.
• Basic knowledge of procedures and compliance with good manufacturing practice & safety, health and environment requirements

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together. Interested? Come and join our journey.

So, what’s next!

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn: https://www.linkedin.com/company/1603/

Inclusion & Diversity: https://careers.astrazeneca.com/inclusion-diversity

Career Site: https://careers.astrazeneca.com/