Administrative Assistant

Overview:

Administrative Assistant

San Francisco, CA 94103

$45.00-$50.00 Hourly

Contract to Hire

Job Overview:

We are seeking to hire an experienced administrative for our respected client in the downtown San Francisco district. This position will support a large multinational commercial real estate firm that oversees many properties across the globe.

Responsibilities:

Calendar management including scheduling travel, internal and external meetings.
Preparation of lease proposals for Tenants which includes Letters of Intent, various brochures/marketing materials, lease plans, and detailed space drawings.
Data entry, preparation, and tracking of Tenant proposals in Westfield leasing systems.
Preparation of complex reports or data requests used in strategy and operational meetings.
Prepares professional presentations and/or reports used by internal and external stakeholders. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
General administrative/office management tasks – filing, order/distribution of office supplies, incoming/outgoing mail, answering general leasing phone calls as well as calls for specific leasing executives, and edit internal and external correspondence containing highly confidential and sensitive information.
Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.
To interact diplomatically and professionally with corporate/center management staff and tenants.

Requirements:

Bachelor’s degree and minimum 3 years’ experience working in an administrative support and/or project management position with fast-paced executives.
Experience in commercial real estate and providing support to more than one supervisor is beneficial.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation

TCWGlobal Glassdoor Company Review

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