Administrative Assistant

The Weaver Experience

Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions.

While our business is based in numbers, our success is truly based on people. It’s why we commit to supporting our people not just in their professional growth, but also in their ability to lead balanced, integrated lives. At the foundation of that commitment are our core values. Weaver’s core values were created specifically to empower our people to deliver extraordinary service and be their best selves. Our goal is to balance high development with high performance in order to meet the long-term goals of each individual, team and our firm.

Learn more about our services, industry experience and culture at weaver.com.

Position Profile

The IT Advisory Services Administrative Assistant provides administrative support to the Advisory Partners and internal teams. The ideal candidate is a friendly and organized professional responsible for general administrative duties. These include preparing reports, typing correspondence, maintaining electronic binder/filing system and related spreadsheets. This team member has a passion for customer service and assisting others. This person will be required to come into the office. This opportunity offers a warm culture, medical benefits and includes 20 days of PTO per year + 15 paid holidays!

Responsibilities Include

• Coordinate with other operations groups to ensure seamless onboarding for new hires
• Manage team resources and scheduling by helping the team identity strategies to manage PTO requests, calendar blocks, firm holidays, deployment, and utilization
• Coordinate department ordering needs such as holiday gifts, team gifts, catering, etc.
• Book conference rooms as needed for department across all offices
• Will help schedule team and local office events
• Thorough, consistent, high-quality reviews of reports
• Manage team contact list
• Billing and finance investigation support
• Will provide firm policy, procedures, and event resources
• Perform proofreading responsibilities of engagement letters
• Executes marketing material send-outs, presentation preparation and manages team graphics

Education and Skills

• High School Diploma or equivalent
• 3 to 5 years of administrative experience
• Punctuality and dependability are required
• Strong customer service skills are essential
• Excellent written and oral communication skills
• Ability to think of “next level” questions to find appropriate solutions
• Team focused and strong interpersonal skills
• Strong attention to detail and ability to proofread
• Experience with organizing, scheduling and maintaining a calendar for a group or an individual.
• Experience or skill entering data into a database or computer software. (Time entry, expense reporting support, coordination/research)
• Exceptional organizational skills and ability to multi-task and take direction
• Professional appearance and manner
• Proficient in using Microsoft Word, Excel, PowerPoint, Adobe, Outlook and Google Suite software
• Graphic and content design experience a plus

Accounting for more than numbers! At Weaver, we recognize that everyone brings different strengths, backgrounds and working styles to our team. We cultivate a safe and inclusive work environment that celebrates each individual’s unique qualities through visibility, progression, advocacy and support. We are proudly an equal opportunity employer.

Employee Referral Program Eligible