Administrative Assistant - job 2 of 2

Business Unit:

Financial and Valuation Advisory

Industry:

No Industry

Houlihan Lokey

Administrative Assistant – Financial Valuation and Advisory Group

Houlihan Lokey (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and valuation. The firm serves corporations, institutions, and governments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. Houlihan Lokey is the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the U.S., the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 20 years, all based on number of transactions and according to data provided by Refinitiv. For more information, please visit

www.hl.com.

Scope:

Under minimal supervision, performs advanced secretarial, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will report to the Administrative manager and to one or more company officers.

Responsibilities:

Perform administrative duties in an efficient and timely manner. Seek ways to improve efficiency.
Schedule meetings and maintain calendars accordingly.
Coordinate travel, hotel accommodations and meetings.
Screen telephone calls; take messages; coordinate conference calls
Prepare expense reports in Concur for supported staff in a timely manner. Ensure submissions adhere to corporate expense reimbursement policies.
Be a team player, working effectively with colleagues and internal clients at all levels.
Participate in staff meetings. Give administrative updates as necessary.
Ad-hoc projects on an as-needed basis.
Maintain monthly and weekly trackers for the organization of the group.
Set up and maintain various office files, logs, listings and manuals.
Assist the financial staff with team needs on a monthly, quarterly and annual basis during peak busy times.
Collaborate with Project Administrator on team support and initiatives and help with overflow during down-time.
Enter contacts and activity in Salesforce, pull reports and continue to maintain data on a regular basis.
Reads and routes incoming mail to the appropriate employee.
Liaises with Receptionists and Hospitality Department regarding client and internal meeting set-up.
Makes copies/scans of correspondence or other printed matter.
Perform related duties as assigned.

Basic Qualifications:

Excellent administrative and word processing skills.
A minimum of three years directly related experience in an administrative assistant position, preferably in a financial or consulting environment.
Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations).
Demonstrates good decision-making skills and can make decisions with moderate supervision.
Must have excellent analytical skills.
Strong interpersonal skills, ability to work with all levels of staff members.
Ability to communicate professionally in a clear and precise manner.
Ability to exercise good business judgment when responding to the needs of clients, both internally and externally.
Must be detail-oriented and possess outstanding organizational skills.
Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision.

Strong written and verbal communication skills. Intermediate to advanced verbal and written communication skills (spelling, grammar, and punctuation).

Preferred Qualifications:

Previous work experience in a financial institution environment.
Three to five years of experience in an administrative role.
Working knowledge with Concur and/or SalesForce is a plus.

Salary Range

Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm’s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:

$65,000.00-$68,000.00

Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience, as well as the service line and location where this position may be filled.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

By Houlihan Lokey

Houlihan Lokey (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. The firm serves corporations, institutions, and governments worldwide...

24 jobs

FUNDING

Public

INDUSTRY

Investment & Asset Management

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Los Angeles, CA

DATE POSTED

July 21, 2023