Administrative Assistant, MIT Center for Constructive Communication

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT, MIT CENTER FOR CONSTRUCTIVE COMMUNICATION (CCC), Media Lab, to handle complex administrative responsibilities, with an emphasis on projects/programs and events. Will provide overall administrative support for CCC projects, programs, and events; manage project logistics and provide administrative guidance and support, assist project leads with monitoring key milestones, manage timelines and due dates, and coordinate project team meetings; organize and implement project workshops; work closely with the other administrative assistants and the program manager to provide support for academic activities; handle general office duties as needed; collaborate on coordinating and facilitating communications (in-person, virtual, telephone, etc.) and meetings with collaborators, both domestic and international; and liaise with other MIT academic/administrative offices on behalf of CCC.

A full job description is available at https://www.media.mit.edu/about/job-opportunities/.

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; excellent organizational, customer service, and verbal and written communication skills; and excellent computer skills, including proficiency with Google Workspace and comfort learning new software. Must be able to exercise discretion, diplomacy, and tact; interact and collaborate effectively with a creative and diverse group of research staff, students, collaborators, corporate sponsors, administrators, and visitors; both exercise independent judgment and work within a team-oriented setting; anticipate needs; shift tasks quickly and successfully balance and prioritize workload in a demanding and fast-paced environment. PREFERRED: associate’s or bachelor's degree; and experience with MIT business apps, i.e., Microsoft Office, SAPgui, Concur, Google Workspace, and Dropbox. Job #22798-5

This position is on a hybrid work schedule (60% on campus in Cambridge, 40% remote).

This is a one-year appointment with the possibility of renewal.