Administrative Assistant

ABOUT IMAX

IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary. From offices across North America, Europe, and Asia, we combine proprietary software, architecture, and equipment with industry-leading knowledge and connections to create experiences that take audiences beyond the edge of their seats to a world they have never imagined. Our Hollywood team are trusted movie business insiders with decades of production experience, acting as advisors to top filmmakers and studios across the world. Our technology experts are leaders in the industry, constantly pushing the limits of what is possible in entertainment. Our sales and marketing teams are talented professionals who build and enhance the IMAX brand globally.

IMAX's network is among the most important and successful theatrical distribution platforms for major event films around the world, and our growing Live and Enhanced businesses have allowed us to bring the IMAX Experience to our partnerships across live music, events and streaming to provide the best possible experience across any screen. As the world’s leading entertainment technology company, IMAX has revolutionized the way people experience movies, and continues to push the boundaries of entertainment experiences forward. Our employees are driven by a passion to take audiences around the world to places they have only dreamed of.

Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX!

We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to IMAX’s Legal & Business Affairs team in our Los Angeles office. This role is pivotal in supporting the efficient operations of our Legal & Business Affairs team, which plays a critical role in IMAX’s global business operations including Distribution, Development/Production, Post-Production, Marketing/Publicity, Finance, Strategy & Innovation and various business development initiatives.

Responsibilities

• Provide comprehensive administrative assistance to the Legal & Business Affairs team, including calendar management, handling phone and email correspondence, preparing expense reports and processing invoices.
• Schedule and coordinate internal and external meetings/calls/videoconferences. Prepare meeting materials and follow up on action items and deadlines.
• Assist in the organization and maintenance of contracts, invoices and other legal and business documents. Ensure accuracy, confidentiality, and proper version control.
• Draft, proofread and edit various documents, including emails, memos, presentations and reports, maintaining clear and effective communication within the team, with internal colleagues, and with external partners.
• Assist in managing databases and information systems to ensure accurate and up-to-date records. Help maintain file organization and accessibility, ensuring that documents are properly classified and easily retrievable.
• Develop and maintain positive working relationships with internal stakeholders and external partners. Serve as a point of contact for inquiries and coordinate with various other departments as required, providing professional and courteous assistance and directing them to the appropriate team members.
• Support the Legal & Business Affairs team in special projects and initiatives as assigned. Collaborate with team members to meet deadlines and achieve departmental objectives.

Requirements/Qualifications

• 3+ years proven experience as an administrative assistant or in a similar role, preferably within a legal or corporate environment.
• Bachelor’s degree required; additional education or certifications in legal and/or business administration or a related field is a plus.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and oral communication skills and judgment.
• Effective time management and multitasking skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
• Ability to work independently as well as in a collaborative team environment, displaying a proactive and positive “can-do” attitude.
• Ability to interact professionally with internal colleagues at all levels of the organization and external clients and vendors.
• Discretion and professionalism in handling confidential and sensitive information.
• Proficient in using MS Office suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat and comfortable with learning various other digital tools and software.
• Knowledge of legal terminology, contract management, and general legal processes is a plus.

IMAX is proud to be an equal opportunity employer!

At IMAX you will be part of a culture built on respect - one that recognizes the unique talents of everyone on the team. We're proud of the differences that make us all unique and we support unity, acceptance, and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company.

For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted. Please note, IMAX is currently operating in-office 5 days-a-week. Additionally, all permanent full-time employment is subject to background and employment/reference checks.