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Administrative Assistant - job 3 of 3

Foods people love. Brands people trust. And a career that nourishes your future like no other.

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

This position is not eligible for Visa Sponsorship.

Provides support to the Engineering department by processing and submitting documents to support plant projects. Performs administrative tasks and supports plant wide programs and needs.

Primary Responsibilities:

Responsible for routine Purchase Orders from an accounts payable perspective and
other duties assigned from the engineering department.
Submit and follow-up on plans, drawings and other required documents for engineering projects.
Organizes all Plant visits and tours by scheduling visits, communicating to participants, preparing PPE, procuring meeting rooms and other tasks as needed.
Maintains PPE room used for outside visitors and ensures equipment is in good repair.
Order and maintain supplies as needed for various departments across the plant.
Submit employee boot reimbursement in a timely manner and complete other HR tasks as needed.
Coordinate plant events by scheduling invitations, ordering meals, ordering supplies, setting up rooms and cleaning up after events as needed.
Performs general office clerical duties which includes typing and filing as necessary.
Maintains records as necessary for Plant Manager and others as requested.
Manages the Plant AMEX BTA Credit Cards for airline, hotel and rental
cars. This includes a monthly reconciliation of all charges and copies sent to
Accounts Payable to be paid timely.
Manages Admin P-Card purchases and reconciles them each month.
Manages all non-profiled associates’ travel for the Plant. This includes making flight, hotel and transportation arrangements.
Support department managers with the coordination, set-up and clean-up of meals for visitors, training meetings, auditors etc.
Ensures confidentiality in all assignments.

Communication:

Completes proper follow-up of projects to ensure that the desired results are being
tracked and maintained.
Always develops and maintains a professional attitude and appearance.
Maintains a working relationship within and outside the department.

Safety & Quality:

Follows all Good Manufacturing Practices (GMPs) and good housekeeping practices.
Uses proper personal protective equipment (PPEs) when on the production floor
including steel-toed shoes, safety glasses, hearing protection, etc.) Check with the
Training Department or the Safety Department for the specific protective equipment
required in each area of the factory.
Follows proper lifting techniques and ergonomics.
Never compromises on food safety and always complies with all applicable
regulatory requirements.

Environmental:

Recycles all appropriate materials (paper, plastic, food, etc.)
Understands the environmental aspects of position listed on the Clerical SHE sheets
and takes action to reduce these environmental impacts by conserving paper,
electricity, etc.

POSITION QUALIFICATIONS

2+ years’ experience in an administrative or clerk role, preferably in a high volume fast paced operations environments
Ability to type accurately at a rate of 75 words per minute (wpm)
Highly proficient in Microsoft Outlook, Word, Excel & PowerPoint
Ability to work independently and self-manage workload
Must be able to communicate verbally and in written format at a high level and check for understanding
Highly organized with the ability to maintain/manage various file systems and work projects
Must be able to maintain confidentiality of information
Ability to work with a variety of people including various departments and facilities, vendors, contractors, managers, etc..
Experience in SAP preferred
Experience working with DocuSign preferred
Experience working in a technical environment preferred
Experience working with technical drawing preferred

Requisition ID: 219606

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Nestlé USA Glassdoor Company Review

3.9

Nestlé USA DE&I Review

4.1

CEO of Nestlé USA

Steve Presley

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By Nestlé USA

We’re the food and beverage company behind lots of your favorites like Stouffer’s, Nesquik, Toll House, as well as new discoveries like Sweet Earth and Essentia. Our business is innovating faster than ever and we’re always looking to find new ways...

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FUNDING

Public

INDUSTRY

Food & Beverage Manufacturing

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Arlington, VA

DATE POSTED