Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant. Reporting to the Director of the Rutgers University Brain Imaging Center (RUBIC), within the School of Arts and Sciences-Newark (SASN), Rutgers University-Newark (RU-N), provides administrative support for RUBIC, including co directors, faculty, staff, investigators, subjects, and other visitors.
This position is responsible for and not limited to the following:
- Manages general inquiries and office traffic
- Orders and manages supplies
- Maintains database
- Arranges and coordinates travel, events, and meetings
- Prepares and processes payroll appointments and transactions
- Prepares project cost adjustments, invoices, and business expense reimbursements
- Updates website and social media
- Manages day-to-day administrative operations of front office
- Serves as the first level contact with University community by interacting extensively with the external stakeholders, and must provide timely and accurate information on the policies and procedures of the RUBIC, SASN, RU-N, and the Rutgers system
- Performs professional work requiring knowledge of general administrative/office management practices as well as specific knowledge of University policies and procedures
- Must be able to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, confidential environment and complete work consistent with a basic understanding of the mission, vision, role, and goals of RUBIC, SASN, RU-N and the tasks and responsibilities of the position in the achievement of these goals. Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters and work is usually reviewed upon completion