Administrative Assistant to SVP of Corporate HR and SVP of Communications, Engagement & Inclusion

About Gap Inc.

Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.

This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to learn fast, create with audacity and lead boldly? Join our team.

About the Role

In this role, you will be responsible for providing support for overall operations of one or more executives (SVP, Corporate HR and SVP, Communications, Engagement and Inclusion): calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required. You will also provide administrative support to their larger teams and work alongside other EA’s + AAs as needed.

What You'll Do

• Provide administrative support with calendar management, scheduling appointments and meetings, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, assist with getting tech support for phones/computers as needed, processing mail, copying, and planning meetings (meeting room, flip charts, catering etc.) and processing expense reports.
• Assists with planning of All Hands, AMA’s (Ask Me Anything), and other team events. Responsible for calendar invites, PowerPoint presentation, scripts, catering, and other logistics to ensure the event runs well.
• Email review of executive’s inbox to pro-actively follow up or bring attention to time-sensitive or urgent matters.
• Collect and maintain monthly department organizational charts and distribution lists and execute on other monthly tasks such as newsletters, birthday, and anniversary emails, etc.
• Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
• May work closely with outside consultants or vendors that may need support in scheduling for executives or the larger team.
• Provide ad hoc support to other leadership teams, functions, departments, and other administrative assistants as needed.
• Support with projects and other ad-hoc tasks as assigned by executives, LT members or other members of their teams.
• Facilitate new hire-onboarding set up as well as support in termination/equipment return (tech set up, introductory meeting scheduled, new hire packet, etc.)
• Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
• Serve as a department resource and point of contact for teams, functions, and business partners on behalf of leader.
• This role is based in San Francisco at our HQ however, this role supports leaders in both the East Coast and West Coast.

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management.
• Ability to anticipate needs and issues and can prioritize and handle multiple tasks and deadlines with strong sense of urgency.
• Proficient and advanced computer skills (e.g., Outlook, OneDrive, Microsoft Office: Word, Excel, PowerPoint, etc.).
• Ability to understand and navigate how various pieces of the business fit together to get information as needed.
• High degree of professionalism and confidentiality.
• Experience in customer service and/or a high-pressure, multitask environment

Benefits at Gap Inc.

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

• For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.

Hourly Range: $30.87 - $40.10 USD
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.

US Candidates
Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.