Administrative Assistant, Workforce Development

Administrative Assistant, Workforce Development - PAS00NP

Company: Worley

Primary Location: USA-TX-Pasadena

Job: Administrative Support

Schedule: Full-time

Employment Type: Employee

Job Level: Experienced

Job Posting: Jun 20, 2023

Unposting Date: Jul 20, 2023

Reporting Manager Title: Manager

51,000 people. 49 countries. Over 120 office locations.
We’re not just engineers. We’re a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow. Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet’s toughest issues. Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world.?

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. For more information, visit Worley.com

The Workforce Development Administrative Assistant provides support for all members of the Worley Workforce Development Team. This includes:

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information through email and telephone correspondence.

Maintain financial records and process all vendor invoices for the department.

Order, maintain and distribute NCCER Curriculum.

Process, verify, and maintain personnel related documentation, including NCCER and Registered Apprenticeship training and certification records.

Create, maintain, and enter employee information into databases (i.e., NCCER Registry System and the Worley Learning Management System).

Explain company personnel policies and procedures and answer questions regarding NCCER processes to site-based personnel.

Obtain, organize, or develop job-aids on standard Workforce Development and NCCER processes and procedures.

Maintain department intranet pages that house training materials, policies and procedures, the newsletters and employee testimonials spotlighting certifications and training.

Support Registered Apprenticeship Program administrative tasks, including programs at specific sites.

Send, share, and file apprenticeship files, documents, and individual profiles accordingly.

Competencies

Teamwork and collaboration

Communication

Problem-solving

Results driven

Self-motivated

Skills

This position needs to have strong administrative skills and ability to multitask to manage reporting, paperwork, budgets, and people to support these efforts.

Applicants should have excellent oral and written communication skills; and should be organized, enthusiastic, and self-motivated.

Familiarity with traditional and modern job training methods and techniques; and able to assist others and troubleshoot issues.

Knowledge of Workforce Development systems, processes, and tools (i.e. Registered Apprenticeship and NCCER) will be given special consideration.

Technology / Software

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio).

Adequate knowledge of learning management systems, e-learning platforms, and web delivery tools.

This position must have, or be willing to quicky learn, a complete knowledge of the Registered Apprenticeship system, new program development and RAPIDS (Registered Apprenticeship Partners Information Database System) system maintenance.

Education / Experience

It is recommended that the applicant have a high school diploma or equivalent.

Proficient in Microsoft Office (advanced Excel skills will be given preference)

Proven administrative or assistant experience

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and critical thinking skills

Excellent written and verbal communication skills

What we offer you

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley.