Administrative Assistant

For those who dream of advancing our space in the Universe and on Earth, we’ll take you there.

About MDA:

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We’re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you!

The Role:

We’re on the hunt for an Administrative Assistant in our Geointelligence Engineering Team at our Richmond office.

A professional Administrative Assistant with excellent customer relations and communication skills provides exceptional administrative support to our teams. In this role you will assist the team with the day-to-day activities, including business and customer contacts. The Administrative Assistant must be highly organized and able to multi-task and meet tight deadlines. In a ‘people-oriented’ position like this, flexibility, organization and preparation (as much as possible) are vital. There is no typical day.

Desired attributes: being highly organized, flexible, ability & desire to learn, motivated, energetic, resourceful, excellent verbal and written communication skills

Job Responsibilities:

• Pro-actively manages the Managers appointments and other time commitments using MS Outlook, with attention to urgency, nature of requests and time constraints
• Excellent initiative and ingenuity with a strong commitment to contribute meaningfully within a team environment.
• May take meeting minutes and track actions from meetings
• Coordinating the logistics for all managers' customer/business visits (catering, booking rooms, dinner reservations, etc.)
• Maintaining management & proposal files
• Coordinating computing & software needs for the department
• Take the lead on new employee on-boarding (equipment/ access requests and office allocation)
• Coordinating travel arrangements
  • Conference registration & all related travel arrangements
  • Makes arrangements for attendance at industry meetings and conferences
• Prepare expense claims
• Organizing team events, SWAG, LOS, retirements
• May maintain team travel and vacation calendars
• Opening and distribution of daily mail received for your manager
• Commitment to ongoing learning and professional development.
• Answers and screens Managers telephone calls, directs and answers inquires
• May draft correspondence
• May review letters and presentations for accuracy and compliancy to company guidelines
• Applies sound financial principals involving the prudent use of the resources available
• Attend all Admin meetings, and team meetings as required
• Liaise with other company departments (ex. Marketing, Purchasing, Accounting etc.)
• May provide some data management and assistance with Sharepoint
• Prepare Lobbyist Report for Manager if required
• Assist travelling employees to keep Travel Profile up to date
• Will follow MDA best practices, and follow company policies and procedures
• Assist the project teams with miscellaneous tasks as required
• Assisting Department Accountant as required
• Other duties as assigned or required

Job Requirements:

• Minimum 5 years office experience providing administrative support
• Experience with using Salesforce
• Strong knowledge of MS-Office tools
• Excellent organizational skills
• Proven ability to work with little or no supervision, to work independently and to resolve administrative issues/problems
• Ability to work under pressure, to handle interruptions
• Proven ability to organize and prioritize workload and handle several projects simultaneously through to completion, with minimal direction or supervision.
• Handle highly confidential information using excellent judgement, diplomacy, and discretion.
• Demonstrated flexibility to meet and adapt to changes in organizational priorities
• Demonstrated ability to communicate effectively both verbally and in writing
• Available to work extra hours on short notice
• Perfect command of English language
• Required hours /week: 40

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

Comments/Special Considerations:

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP).

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

MDA is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.