Administrative Associate II

Job Title

Administrative Associate II (Receptionist)

Agency

Prairie View A&M University

Department

Cooperative Extension Programs

Proposed Minimum Salary

$12.00 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Receptionist is responsible for providing administrative, organizational, data entry, data verification, accounting, and customer service skills to the Office and other units within the Department. Other duties include serving as an information resource to all students, parents, guests, and colleagues who call, visit, and communicate with the Office.

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Responsibilities:

Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
Takes customer complaints or issues and pass them on to the appropriate parties
Creates and distributes company memos through email, letters, or telephone calls
Schedules and maintains the calendar of company executives
Coordinates the booking and setting up of meeting rooms.
Organizes and files company documents either electronically or with a paper filing system
Provides support for teams when necessary.

Required Education and Experience:

High school diploma or equivalent.
Two years of related experience.

Required Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.

Preferred Qualifications:

Time management skills to be able to prioritize activities, especially when there is a high volume of tasks
Attention to detail to ensure that all company memos are free of any errors
Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
Communication skills to be able to communicate with internal team members or clients and understand their needs
Strong organizational skills to keep multiple calendars organized
Administrative skills to be able to use basic computer programs including Microsoft Office
Flexibility to be able to move between activities and duties quickly if priorities change.
Use of standard office equipment and personal computers.

Other Requirements:

Position will work Monday-Friday, 8am-5pm with a one-hour lunch break.
Weekend or evening work may be required occasionally.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Prairie View A&M Glassdoor Company Review

4.2

Prairie View A&M DE&I Review

No rating

CEO of Prairie View A&M

Ruth Simmons

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By Prairie View A&M

A historically African American institution of higher learning, Prairie View A&M University offers its 8,400 students baccalaureate degrees in about 50 academic majors, nearly 40 graduate degree programs, and four doctoral programs through nine co...

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INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Prairie View, TX

DATE POSTED

August 4, 2023