Administrative Clerk & Accounting Team Member

General Duties:

• Effectively communicate and coordinate with clients and project managers regarding administrative matters (i.e. Jobs Open, invoice copies, receipt backup, etc.) in a clear, concise, and timely manner
• Distribute invoices (including review to ensure all appropriate back-ups, waivers, and additional documentations required have been submitted) to clients in a timely manner.
• Continue to review and be proficient in the various online portal's invoice submittal process
• Process employee Expense Reports including expense reconciliation
• Open new project jobs in Vision
• Coordinate the monthly Finance & Marketing calls with our 8 offices
• Maintain all existing and closed project folders (hard copy/digital)
• Identify then transfer print jobs to appropriate projects in Abacus
• During Bill Run, ensure all associated billing reports are distributed to the appropriate offices same day.
• At month's end, digitally distribute invoice copies to the associated studios for record keeping.
• Maintain/update Client-Billing Rules within Vision and in Excel.
• Scanning of contracts, wire and check payments
• Provide general administrative support to the Accounting Team

Other possible duties on an as needed basis:

• Provide support and backup as needed to the Accounting Team, while learning our systems & processes.

Desired Skills and Qualifications:

• Excellent, effective oral and written communication skills
• Ability to understand and take on the responsibilities described above with excitement and the eagerness to learn
• Bookkeeping background, MS Office Suite: Intermediate Excel user, experienced Deltek Vision user a plus
• Ability to follow instructions and follow through with individual tasks in a timely manner
• Strong ability to multi-task and independently manage multiple deadlines with very strong self-organizational and time management skills.
• Flexible and adaptive; team player
• Strong sense of integrity and professionalism
• Strong planning and organizational skills

The candidate must be able to accomplish all of the above with a good attitude, a smile and a team-player attitude.

Education: Associates Degree (A.A.) from a two-year institute; or over two years related working experience within a semi-corporate environment; or equivalent combination of education and experience.

Compensation: In addition to a salary range of 53-55k, SWA offers a very competitive and comprehensive benefits package including health, dental, life, long-term disability, as well as profit sharing, ESOP (Employee Owned Stock Ownership Plan) shares, and a 401k matching retirement plan.

This is a full-time on-site position at the Sausalito Office location.