Administrative Executive (Corporate Secretariat)

Permanent

Junior Executive

Diploma

Any Discipline

Secretarial/Administrative

Group Corporate & Legal Services

2 - 20 years

Administrative (Corporate Secretariat)

Responsibilities - Provide administrative support to the Corporate Secretariat and Legal team, including filing and mailing - Coordinate and work closely within the team and with the business units to prepare for the Board/ Board committee meetings within the timelines - Work with the team on the set up of the Board/Board committee meetings and logistics to ensure smooth running of the meetings - Coordinate the circulation of monthly reports and adhoc papers to the Board/Board committees (via circular resolution) including filing the papers and approvals - Provide administrative support to the Board members - Assist with the preparation of resolutions/ minutes and materials required by business units, auditors and regulators - Ensure smooth running of office operations within the department, including maintenance of office equipment, requisition of office stationery, and updating of user guides - Process petty cash claim forms and reimbursement claims

Requirements - A team player with positive attitude, good communication and writing skills - Meticulous with good planning and organizational skills - Strong work ethics and ability to work independently as well as within the team - Ability to work under pressure and multi-task effectively - Good computer skills - Relevant experience in a corporate secretariat department will be an advantage