Job details

Administrative Officer 2 - job 1 of 3

Key Responsibilities:

Lead administrative initiatives of the Quantitative Biosciences Institute (QBI)
Manage budgets and communications for large events and collaborative projects
Coordinate relationships with international partners and institutions
Assist in planning and executing QBI-sponsored events
Create and maintain an organizational system for onboarding and offboarding visiting scientists and students
Oversee vendor relationships and professional service contracts
Manage UCSF platforms and systems for procurement and facilities maintenance

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

Experience in Project Management
Experience managing budgets
Experience with event planning
Experience making travel arrangements (booking flight itinerary, accommodations)
Experience scheduling business calendars, ie meetings, events, calls, etc
Demonstrated proficiency with Google Docs and Google Sheet, and G-drive
Demonstrated proficiency with Microsoft Office Suite: Word, Excel
Excellent oral and written communication skills.

Preferred Qualifications

Experience with PowerPoint
Experience with Keynote
Experience submitting reimbursements through UCSF’s MyExpense platform
Experience in UCSF’s BearBuy platform setting up vendors, creating purchase orders, assisting with payment to suppliers in BearBuy
Experience with UCSF platforms Connexxus, 25Live, and Qualtrics

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support, Professional (Non-Clinical), Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%