Job details

Administrative Practice Assistant - Intellectual Property

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with over 4,000 lawyers and staff in 31 offices, has an opening for an Administrative Practice Assistant in the Intellectual Property Practice Group, reporting to the Administrative Support Manager. This position will reside in the Philadelphia office and will be responsible for providing administrative to the Global Practice Group Leader for the Intellectual Property Practice Group as well as our firm’s practice groups in an environment where superior client service is emphasized and practiced.

This position will reside in our Philadelphia office with a hybrid in-office/remote working schedule.

Key responsibilities of this position include:

Provide administrative support to Global Practice Group leader for Intellectual Property, Partners, Associates and Paralegals
Proactively manage daily patent prosecution dockets, ensuring all deadlines are met and communicate same to the docketing team
Prepare routine patent correspondence, reports and responses for filing; not limited to reporting communications to clients
Prepare Information Disclosure Statements
Maintain patent prosecution files
Provide backup support to other team members in the IP Group
Perform other relevant duties in the practice area as directed
Manage emails, maintain calendars, schedule meetings and arrange audio and video conferences
Assist with time entry, schedule and manage travel arrangements and expense forms
Assist with opening of new matters; prepare conflict checks, engagement letters and new business intake
Process expense reports, check requests, scanning, copying, word processing, and coordinate incoming/outgoing mail, faxes and emails
Arrange travel and prepare travel itineraries

Experience/Qualifications:

Bachelor’s degree preferred; Minimum high school diploma required or equivalent combination of education and experience
A minimum of 3-5 years of administrative experience in patent prosecution preferred, preferably at a law firm or similar environment
Demonstrated proficiency in Microsoft Office, including advanced Word skills
Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team
Ability to prioritize, multi-task and produce a high-quality work product to meet deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner
Ability to manage highly sensitive information is required, as are excellent organizational skills and attention to detail
Flexibility to work overtime is required

#LI-Hybrid

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

CCPA

Privacy Notice for Candidates

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

Professional Staff positions: Please call 888.534.5003 or email
talent.acquisition@morganlewis.com
Lawyer/Summer Associate positions:
firmattorneyrecruiting@morganlewis.com

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.

By Morgan Lewis

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government across North America, Asia, E...

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INDUSTRY

Legal

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Philadelphia, PA

DATE POSTED