Administrative Program Assistant II - Graduate School

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This position is Benefit eligible; click here for an overview of available benefits.
This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
This position is in salary group UHP-04; click here to review the current UHP Pay Plan.

Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top-rated organization is looking to add a full time Administrative Program Assistant II to the Graduate Office in the School of Medicine located in Farmington, CT. If you have a background in this field, as well as a passion for customer and student experience, we want to hear from you.

• Comprehensive Benefits Offered: https://h.uconn.edu/benefits-uhp-hourly

At UConn Health, this position is accountable for independently providing responsible administrative support, and/or significant program support for the Graduate Office within Academic Affairs and Education in the School of Medicine. This position provides support to the Biomedical Science program admissions and recruitment and oversees the Biomedical Science summer internship program and Biomedical Research Experience Certificate program.

EXAMPLES OF DUTIES:

• Formats and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc. Proofreads for content. Edits using knowledge of grammar, punctuation and spelling. In typing grants must be able to write application from notes, determining appropriate information and format.

• Organizes and maintains a complex filing system to support a program/department, including fiscal, personnel and other records. Compiles and maintains a collection of resource materials and program information

• Composes complex letters, memos, etc.

• Assembles data, writes and/or edits reports, requiring knowledge of subject area. Uses complex spreadsheet programs.

• Acts for and represents supervisor to other University offices, the public or outside agencies. Coordinates a variety of non-routine matters. Confers with and assists supervisor in the performance of administrative and program activities. Acts as resource person for department/program.

• Coordinates administrative details for an office/department; directs the workflow and may perform administrative support for program staff. Assists in the preparation of budgets, monitors expenditures and may make decisions regarding routine budget matters. Arranges and coordinates meetings and functions, to include space and equipment. Maintains an inventory of supplies and equipment and purchases items when necessary. Makes travel arrangements.

• Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL AND ABILITY:

• Considerable knowledge of office systems and procedures

• Considerable knowledge of proper grammar, punctuation, and spelling

• Knowledge of business communication

• Knowledge of the unit's policies and procedures

• Knowledge of business math

• Oral and written communication skills

• Interpersonal skills

• Ability to schedule and prioritize office workflow

• Ability to operate office equipment to include word processors, computer terminals and ability to use complex computer programs.

EXPERIENCE AND TRAINING:

General Experience:

Three (3) years of experience above the routine clerk level in office support or secretarial work

Substitutions Allowed:

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience.

PREFERRED QUALIFICATIONS:

• Experience in website maintenance

• Experience working in higher education

SCHEDULE: 40-hour work week, Monday through Friday 8:00 a.m. to 4:30 p.m.; 30-minute unpaid meal break.

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.