Administrative Specialist III

Location: Boise

Division/College: College of Engineering

Employee Category: Classified

Pay Range: $22.21 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
  
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
  
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  
• Maintain individual and office calendars
  
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  
• May supervise or direct the work of others
  
• Other duties as assigned
  
  Minimum Qualifications:
  High School Diploma or equivalent
  
  Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research
  
  Preferred Qualifications:
  Bachelors Degree in business, finance, or a related field Experience at providing excellent customer service Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks Interpreting, applying, and explaining complex information such as regulations, policies, or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes Providing proactive, strategic, and detail-oriented approaches with a strong commitment to quality Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements. Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials.
  
  Physical Requirements & Working Conditions:
  
  
  
  Required Licensures, Certifications or other
  
  Posting Number: SP004040P
  
  Posting Date: 07/17/2023
  
  Closing Date:
  
  Open Until Filled: Yes
  
  Special Instructions:
  Applications received by 08/12/2023 will receive first consideration.
  
  Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
  
  To apply, please visit: jobs.uidaho.edu
  
  EEO Statement
  University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
  
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