Administrative Specialist

Are you looking for a work environment that is fast-paced and team-oriented, where you can provide crucial support to front-line public servants? We are expanding the Administrative Specialist role in the Financial Services Division of Prince William Public Libraries! If you enjoy…

• 
  keeping multiple plates spinning,
• developing detailed solutions to intricate challenges,
• contributing as a high-performing member of a team that is dependent upon each other for success,
• being known as approachable and knowledgeable, and
• independently managing numerous daily responsibilities…

• You’ll coordinate and prepare the daily consolidated bank deposit for 12 library branches, credit card revenue from 12 branches and online, and other payments.
• You’ll provide escalated customer service support to PWPL colleagues regarding financial processes and transactions.
• You’ll manage tracking, routing, and processing of incoming physical and digital work items, including 2,000 procurement card transactions annually for over 60 cardholders.
• You’ll maintain and report monthly workload statistics.
• You’ll serve as the Department’s Record Center liaison.
• You’ll organize, track, and order work unit supplies.
• You’ll be a keystone in the operations of the Financial Services team and the internal controls of the Department.

• Demonstrated ability to independently manage numerous tasks and deadlines.
• Commitment to accuracy and strong attention to detail.
• Enthusiasm for contributing as a member of a high-performing team focused on the mission of the organization.
• Proficiency with Microsoft office products, specifically Excel, Outlook, Teams, OneNote, and OneDrive.
• Experience using enterprise financial software.
• Demonstrated experience with cash handling and internal controls policy application.
• Previous experience in an administrative or financial setting for local government.
• Demonstrated experience solving problems collaboratively.

• Access to training and career development opportunities.
• Membership to the Virginia Library Association.
• We offer excellent benefits including comprehensive medical coverage options, paid holidays, personal days, and generous leave accrual.
• The County also participates in the Virginia Retirement System and offers 457 and 401a defined contribution plans.

Click here for class description.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.