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Company Description

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.

Job Description

Opportunity at a Glance


Under limited supervision, the Payroll Specialist, is responsible for responding to SalesForce cases, administration of the company's time and attendance and payroll systems. Research payroll issues such as, direct deposit, garnishments and paycheck issues. Interpret HR Policies and procedures as appropriate. The Payroll Specialist is responsible for the timely and accurate delivery of the payroll and related client service, including recordkeeping and reporting. This position provides accounting and project management support to all locations.

Responsibilities

  • Ensures the accuracy of the payroll records by auditing and processing status changes, transfers, STD, terminations, retro salary changes, and balancing garnishments.
  • Ensures that all timesheets are approved, and signed-off prior to running the integration from Workforce Management (WFM) to UltiPro (UKG) Payroll.
  • Audit payroll reports such as pending pay, historical edits, mass uploads and ensures that corrections are made prior to the release of payroll.
  • Audits and balances gross to net the biweekly payroll for all paygroups.
  • Provides assistance with year-end activities.
  • Researches, calculates and coordinates with the employee, supervisor and HR on manual payments (offcycles and overpayments
  • Prepares and maintains related payroll records and reports.
  • Documents workflow and standard operational procedures.
  • Cross-trains designated back-up payroll administer.
  • Researches and resolves problems, perform scheduled activities, and liaison with service providers.
  • Prepares and maintains standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity.
  • Strong interpersonal, analytical, problem-solving, planning verbal and written communication skills.
  • Ensures internal control for the accurate disbursements of wages and other payments in accordance with internal policies and procedures and federal regulations.
  • Comply with all set SOX and regulation changes that affect the payroll set-ups.
  • Completes other duties as assigned.
  • Performs other duties as assigned
  • Complies with all policies and standards

Qualifications

  • Associate’s degree in business Administrator, related field, or equivalent experience preferred
  • Experience working with time and attendance, payroll and HRMS systems required
  • UKG/UltiPRO/KRONOS experience required
  • 3+ years years of proven payroll and human resources experience or equivalent required and full knowledge of payroll and accounting practices and principles required
  • Knowledge of state and federal employment laws relating to key areas of responsibility required
  • Multi-state payroll experience preferred
  • Ability to do research on the Internet.
  • Must be a team player who is also capable of working independently.
  • Ability to communicate appropriately and effectively with all levels of employees.
  • Exhibits excellent customer service.
  • Must be able to work with highly sensitive information in a confidential manner.
  • Fundamental Payroll Certification (FPC) Preferred or Certified Payroll Professional (CPP) preferred

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $18.70 and $33.84. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Adtalem offers a robust suite of benefits including:

  • Health, dental, vision, life and disability insurance
  • 401k Retirement Program + 6% employer match
  • 15 Days of Paid Vacation Days each Calendar Year
  • 12 Paid Holidays + 2 floating holidays

    For more information related to our benefits please visit: https://careers.adtalem.com/benefits.


     

 

 

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

 

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CEO of Adtalem Global Education
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Average salary estimate

$26270 / YEARLY (est.)
min
max
$18700K
$33840K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Specialist - Payroll, Adtalem Global Education

Are you passionate about numbers and enjoy making a difference? Adtalem Global Education is looking for a dedicated Payroll Specialist to join our dynamic team in Lisle, IL. This position offers an opportunity to make an impact within the organization as you ensure the accurate and timely processing of payroll. You’ll work closely with team members and stakeholders to manage payroll systems, audit payroll reports, and provide exceptional client service. Your responsibilities will include resolving issues such as direct deposits and paycheck discrepancies, as well as assisting in year-end activities and maintaining comprehensive payroll records. Working with us means collaborating in a hybrid environment that fosters creativity and innovation — we encourage our employees to thrive, both in-office and remotely. You’ll find a supportive atmosphere where internal controls and compliance are prioritized, and your skills will be recognized and appreciated. If you have a knack for problem-solving, possess a fundamental understanding of payroll practices, and carry at least three years of experience in payroll or human resources, then we’d love to hear from you. We also offer a robust benefits package, including competitive salaries and a generous vacation policy. Join Adtalem and be part of a mission-driven company that is shaping the future of education and healthcare.

Frequently Asked Questions (FAQs) for Specialist - Payroll Role at Adtalem Global Education
What are the main responsibilities of a Payroll Specialist at Adtalem Global Education?

As a Payroll Specialist at Adtalem Global Education, your main responsibilities will include managing payroll systems, ensuring the accuracy of payroll records, resolving payroll issues, and maintaining related records and reports. You'll also be involved in auditing payroll reports and assisting with year-end activities, ensuring compliance with internal policies and federal regulations.

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What qualifications are needed to become a Payroll Specialist at Adtalem?

To work as a Payroll Specialist at Adtalem Global Education, candidates typically should hold an Associate’s degree in business administration or a related field, along with at least three years of experience in payroll and human resources. Familiarity with payroll systems like UKG/UltiPRO/KRONOS, as well as knowledge of state and federal employment laws, are also essential.

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What skills are essential for a Payroll Specialist at Adtalem Global Education?

Essential skills for a Payroll Specialist at Adtalem include strong analytical and problem-solving capabilities, excellent communication skills, and the ability to handle sensitive information with confidentiality. A customer-first attitude, attention to detail, and proficiency in payroll and accounting practices are also critical to succeed in this role.

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How does Adtalem ensure compliance in payroll operations?

Adtalem Global Education ensures compliance in payroll operations through thorough auditing of payroll records, adhering to internal policies, and keeping up-to-date with federal regulations. The Payroll Specialist plays a key role in maintaining internal controls for accurate wage disbursements and ensuring payroll practices align with SOX compliance.

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What is the work environment like for a Payroll Specialist at Adtalem?

The work environment for a Payroll Specialist at Adtalem Global Education is hybrid, allowing for flexibility with three in-office days and two remote days per week. Team members collaborate in creative and supportive settings that promote both individual growth and team success.

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Common Interview Questions for Specialist - Payroll
Can you explain your experience with payroll systems like UKG?

In responding to this question, be specific about your past experiences using payroll systems, including any relevant certifications. Discuss how you managed payroll processes, resolved issues, and maintained compliance with regulations within those systems to demonstrate your expertise.

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What steps do you take to ensure payroll accuracy?

When answering this question, emphasize the importance of auditing payroll records, verifying timesheets, and keeping detailed documentation. You could explain your process for checking the integration of various payroll systems to maintain accuracy and reliability.

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How do you handle payroll discrepancies or issues?

Describe your approach to resolving payroll discrepancies by outlining a systematic process for identifying the issue, consulting with relevant stakeholders, and implementing corrective measures. Your answer should reflect your problem-solving skills and ability to handle sensitive situations.

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What do you know about federal employment laws related to payroll?

Highlight your knowledge of federal employment laws, especially regarding payroll taxes, employee classifications, overtime regulations, and compliance. Provide examples of how you’ve adhered to these laws in your previous roles to showcase your understanding and reliability.

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Can you provide an example of a successful payroll project you managed?

Be prepared to share a detailed example of a payroll project, focusing on your role, the challenges you faced, the methods you employed to ensure its success, and the outcomes. This will demonstrate your project management capabilities and result-oriented mindset.

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How do you maintain confidentiality in your role?

Discuss your understanding of the importance of confidentiality in payroll. Share specific practices you follow, such as securing sensitive data, limiting access to payroll information, and ensuring compliance with privacy regulations, to reinforce your commitment to confidentiality.

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What interests you most about working at Adtalem Global Education?

When answering this question, express your enthusiasm for Adtalem's mission in education and healthcare. Tie in how your skills and desire to contribute positively to the organization align with its goals, making your answer relevant and personalized.

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Describe a time when you had to work as part of a team to solve a payroll issue.

During your response, outline the scenario, your role within the team, the problem that arose, and how teamwork facilitated the solution. Focus on collaboration skills and effective communication, which are vital in the Payroll Specialist role at Adtalem.

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How do you keep updated with payroll regulations and best practices?

Mention specific resources such as webinars, industry publications, or professional associations that help you stay informed about payroll regulations. Highlighting your commitment to lifelong learning shows your dedication to being a knowledgeable Payroll Specialist.

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What techniques do you use for time management and meeting deadlines?

Share your time management strategies, such as prioritizing tasks, using project management tools, and planning ahead, to demonstrate your organizational skills. Explain how these techniques ensure you meet payroll deadlines without compromising accuracy.

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We provide global access to knowledge that transforms lives and enables careers. Adtalem Global Education is focused on a path to become the leading provider of professional talent to the healthcare industry. We are committed to serving student...

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Full-time, hybrid
DATE POSTED
March 13, 2025

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