Document Control Specialist II

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy. We’re one global team – 50,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity, and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program, and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

The responsibilities of this role include:

• Setting up, copying, and storing documents

• Creating or maintaining templates

• Managing requests for documentation

• Creating or maintaining the projects numbering system

• Filing documentation in both physical and digital records and ensuring appropriate storage

• Download of all formal and informal issues and distributing them to appropriate personnel

• Quality Check of all incoming information and ensure all information complies with project protocol and standards

• Liaising with all levels of the project team and potentially external parties. and distributing project related information in an appropriate secure manner

• Oversee, manage and train project team members in the daily use of electronic document management system

• Advising on generation of the document control processes

• Maintaining confidentiality around sensitive documentation

• Preparing ad-hoc reports on projects when required

Document Controller responsibilities will include but will not be limited to the above.

• Candidates should have a good understanding of the Document Control function and have experience of working as a Document Controller (preferably within the engineering, environmental sector, or a related sector).
• Excellent knowledge of English with correct spelling, grammar, and punctuation
• Strong interpersonal, communication and customer service skills are also essential because document control specialists regularly communicate with internal and external business partners.
• Ability to prioritize, manage time well, multitask and troubleshoot.
• Proven work experience as a Document Controller or similar role
• Familiarity with project management • Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel • Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills.
• Data organization skills
• BSc degree in Project Management or relevant field
• Experience with SharePoint, Autodesk Construction Cloud is a plus.
• Team player, but self-sufficient, positive, and collaborative approach
• Keen interest in new tech / processes
• Attention to detail. • Confidentiality
• 3 to 5 years’ experience.

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About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.