Executive Assistant (Financ Services)

Job Title: Executive Assistant
Type: Full-Time, Remote
Working Hours: Mondays - Fridays, 8:30 am - 5:00 pm CST (Missouri Timezone)
Compensation: $1,800-$2,500

About the Company:
We deliver innovative, high-performance software solutions designed to support financial institutions in enhancing their operations and serving their customers better. Our goal is to provide advanced tools that simplify processes while improving customer engagement. We are looking for a proactive and organized Executive Assistant to support our CEO and ensure smooth daily operations as we continue to expand and innovate in the financial services industry.

Job Summary:
We are seeking a highly skilled and detail-oriented Executive Assistant to support our CEO. In this role, you will manage the executive’s day-to-day tasks, assist in key business initiatives, and play a critical part in the company’s success by ensuring the smooth coordination of projects, communications, and operations. This is an exciting opportunity for someone who is passionate about the financial technology industry and thrives in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Manage the CEO’s calendar, including scheduling meetings, calls, and internal/external appointments. Coordinate travel arrangements and keep records organized and up-to-date.

• Client & Partner Relations: Act as the first point of contact for clients and stakeholders, ensuring clear and timely communication. Assist in onboarding new partners and clients, maintaining strong relationships.

• Project Management: Help track and manage timelines for ongoing projects. Provide regular updates to the CEO and ensure key deliverables are met on time.

• Content & Communication: Draft and proofread communications, presentations, reports, and other materials. Maintain the company's CRM and manage external correspondence.

• Event Coordination: Assist in organizing company events, meetings, and conferences. Manage logistics, communications, and follow-ups for both virtual and in-person events.

• Document Management: Prepare, organize, and maintain confidential documents, reports, and presentations for internal and external use.

• Research & Analysis: Conduct market research, gather competitive insights, and provide data-driven recommendations to support strategic decision-making.

• Ad Hoc Tasks: Handle miscellaneous tasks as required, including personal assistance to the CEO on occasion, to ensure the smooth operation of the company.

Key Qualifications:

• Experience: Minimum 3-5 years of experience as an administrative or executive assistant, ideally within the financial services or technology industry.

• Skills: Strong written and verbal communication skills, with excellent attention to detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).

• Tech-Savvy: Comfortable with various software platforms and tools. Familiarity with CRM systems, scheduling software, and online marketing tools is preferred.

• Interpersonal Skills: Strong emotional intelligence and professionalism, with a customer-centric approach to communication. Ability to manage multiple priorities and stakeholders effectively.

• Self-Starter: Proactive, organized, and able to work independently in a fast-paced environment, anticipating the CEO’s needs.

• Industry Knowledge: Knowledge or experience in financial services or fintech is a plus but not required.