Executive Assistant

Job Title: Executive Administrative Assistant

Location: [Argentina/Remote]

About Us:

We are a b2b company revolutionizing digital solutions for small businesses. Our mission is to increase efficiency for our customers, and we're looking for a motivated, detail-oriented Executive Administrative Assistant to support our leadership team and help streamline day-to-day operations.

The Role:

As an Executive Administrative Assistant, you will be the backbone of support for our executives, ensuring efficient management of schedules, meetings, and communications. This role is ideal for a proactive and organized individual who thrives in a dynamic, fast-paced environment and enjoys a high level of interaction with team members and external stakeholders.

Key Responsibilities:

• Executive Support: Manage the day-to-day schedules, meetings, and travel for executives, prioritizing tasks and adjusting schedules as needed.

• Communications: Serve as a point of contact between executives, team members, and external partners. Draft and manage emails, reports, and other correspondence.

• Meeting Coordination: Plan and coordinate meetings, conferences, and presentations, including preparing agendas, gathering materials, and taking minutes.

• Travel & Expense Management: Organize complex domestic and international travel plans, prepare itineraries, and process expense reports.

• Document Management: Organize, maintain, and retrieve key documents and files, ensuring confidentiality and security.

• Office Management (if applicable): Assist in office operations, including supplies ordering, event planning, and liaising with building management.

• Special Projects: Assist with special projects as needed, supporting initiatives to improve efficiency and streamline administrative tasks.

Requirements:

• Experience: 3+ years of experience in an administrative or executive support role, preferably in a fast-paced environment.

• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts.

• Organizational Skills: Highly organized with strong attention to detail, capable of managing multiple tasks and priorities.

• Tech-Savvy: Proficiency in Microsoft Office Suite, Google Workspace, and experience with tools like Zoom, Slack, and project management software (e.g., Asana, Trello).

• Discretion: Demonstrated ability to handle confidential information with discretion and professionalism.

• Problem-Solver: Proactive approach to identifying issues and finding effective solutions.

Preferred Qualifications:

• Prior experience supporting senior-level executives.

• Familiarity with SFDC

• Bachelor's degree or equivalent experience.