Strategic Executive Assistant (Brazil)

Job Title: Chief of Staff
Type: Full-Time, Remote
Working Hours: Mondays - Fridays, 9:00 AM - 5:00 PM EST/MST/PST/CST
Compensation: $2,500 - $3,000

Job Summary:

We are looking for a highly strategic Chief of Staff to work closely with the CEO, managing both daily operations and high-level strategic initiatives. This role requires a candidate who can drive projects forward, improve operational processes, and enhance cross-functional collaboration. The ideal candidate will possess strong organizational skills, executive-level experience, and a deep understanding of operational and business functions. This is a critical role requiring someone who can anticipate needs, handle sensitive information, and thrive in a fast-paced, dynamic environment.

Key Responsibilities:

Executive & Strategic Support:

• Partner with the CEO on high-priority projects, ensuring effective execution of strategic goals and initiatives.

• Manage the CEO’s schedule, meetings, and travel arrangements, ensuring alignment with strategic priorities.

• Coordinate the preparation of meeting materials and briefing documents to optimize the CEO’s efficiency.

• Oversee special projects as directed by the CEO, ensuring completion within established timelines and objectives.

Operational & Project Management:

• Streamline internal processes and coordinate cross-functional initiatives to improve operational efficiency.

• Monitor progress toward key performance goals, providing regular updates and actionable insights to the CEO.

• Conduct market, competitor, and industry research to support informed decision-making.

• Prepare executive-level presentations, reports, and other documentation for stakeholders.

Team Leadership & Coordination:

• Facilitate communication between departments, ensuring alignment on company goals and fostering collaboration.

• Support the executive team with administrative needs, meeting coordination, and project tracking.

• Lead HR initiatives, including onboarding and professional development for new hires.

Stakeholder & Partner Relations:

• Serve as a primary contact for key clients and partners, maintaining and strengthening relationships.

• Manage operational logistics related to vendor negotiations and contract management.

Key Qualifications:

Experience: Minimum of 5+ years in an executive-level support or operational leadership role, preferably as Chief of Staff or similar strategic position.

Skills: Exceptional organizational and leadership abilities, with a talent for managing multiple priorities in a fast-paced environment. Excellent written and verbal communication skills are essential.

Technical Proficiency: Strong experience with Microsoft Office Suite, project management tools, CRM and ERP systems, and financial reporting software.

Analytical Ability: Strong research and analytical skills to provide insights that support executive decision-making.

Adaptability: A proactive, self-motivated individual who thrives in a dynamic, evolving industry and takes ownership of initiatives.