Executive Assistant

Who we are

Aizon is a software-as-a-service provider that transforms manufacturing operations in life science industries using advanced analytics and artificial intelligence.

Following our recent Series C round of growth funding, we are looking for ambitious new team members who are motivated to directly impact our future growth and success as we launch what we consider “Aizon 3.0”.Aizon is helping pharma manufacturers and CDMOs make better decisions in GMP operations.

- What makes us different from other manufacturing platforms? We help operations leaders and engineers avoid endless cycles of chasing data in disparate and heavy-handed systems and rapidly understand how to run their manufacturing processes better.

- We’re solving multiple problems in GMP operations that cost manufacturers millions yearly while accelerating their digital maturity journey. One of our unique capabilities is the ability to operationalize the use of predictive AI models in real-time without a big data science staff.

- We’re backed by both industry and software investor firms like NewVale Capital, Atlantic Bridge, Danaher, Honeywell, CrossLink, and UnCork, with solid industry and technology expertise.

Our mission is to improve global health by optimizing how medicines are manufactured so that pharma and biotech companies can provide patients worldwide with the right medicine at the right time and price. 

Join us if you are motivated to directly impact our company's success and growth path forward and, more importantly, by positively contributing to the life science industry and deserving patients worldwide.

The Position

The Executive Assistant will be the right hand to our CEO, providing high-level administrative support and ensuring smooth day-to-day operations.

This role requires a professional who thrives in a fast-paced environment and can manage a wide range of administrative and executive support-related tasks. You will be a key liaison between the executive team, the board of directors, and other stakeholders, ensuring effective communication across multiple time zones. 

This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership of the details and loves to get things done. The position is in Barcelona, with the flexibility to work part-time remotely and across time zones.

• Act as a gatekeeper, prioritizing emails, phone calls, and other communications to ensure the CEO's time is used efficiently.
• Manage confidential and sensitive information with discretion and professionalism.
• Support office operations in Barcelona, ensuring a well-functioning workspace.
• Lead special projects as assigned, ranging from event planning to process improvements.
• Coordinating all travel arrangements, including managing itineraries, flight check-in, transportation to and from airports, etc.
• Assist with personal tasks and errands to enable the CEO to focus on strategic responsibilities.

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities.
• Strong communication skills, both written and verbal, in English and Spanish.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to work independently with minimal supervision, demonstrating initiative and problem-solving skills.
• Ability to work effectively in a global team, with a strong sense of ownership, professionalism, and adaptability.
• The ability to execute each project flawlessly with a positive “can do” attitude.

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced environment.
• A bachelor’s degree.
• Previous experience in a SaaS, B2B, or startup environment is highly preferred.
• Native English with excellent communication skills. Spanish is a plus.

What We Offer

💼 Unique opportunity to join our company as it scales with great market traction and huge potential to continue growing 

💰 Competitive salary in the sector and scheduled performance/salary reviews

📈 Stock Options

🏥 Private Medical & Dental Insurance

🎓 Internal Training & Certifications

🚀 Professional development and collaborative environment

⏰ Flexible schedule & Intensive Fridays 

🚗 Flexible Remuneration Options

🗣️ Language Training Courses

🎉 Monthly Team Building Activities

We are committed to providing an inclusive environment where all employees feel mutual respect and are contributing to the good of society. We are a group of creators with diverse backgrounds (over 16 different citizenships in our company) and are proud to be an equal-opportunity workplace. All employment is decided based on qualifications, merit, and business needs. If you need assistance or accommodation due to a disability, you may contact us at jobs@aizon.ai