ALD Office Administrator

The Earth & Environmental Sciences Area at Lawrence Berkeley National Laboratory has an exciting opportunity for an Administrator to become an integral member of the Operations team in the office of the Associate Laboratory Director (ALD).

What You Will Do:

• Assist the Office/Administrative Manager with providing administrative support to the ALD, including:

• Complex calendar management

• Executive travel planning and management

• ALD hosted meeting and event planning

• Projects assigned by the ALD or Office Manager

• Serve as the primary administrative support to the Deputy of Operations, assisting with scheduling and projects as assigned

• Serve as the primary administrative support to the Chief Development of Research for scheduling, travel arrangements, and projects assigned

• Assist the EESA Communications Manager and the Communications team with assigned projects

• Serve as a back-up to the Sr. Administrator to the EGD Director and Administrator to the CESD Director in their absence

• Provide administrative support to activities of the ALD office, including the EESA Awards Committee, search committees, and other Area sponsored committees as assigned

• Work collaboratively with EESA leadership, administrative managers, and staff on large projects, events, and tasks as assigned

What is Required:

• BA/BS degree desired with related professional experience or an equivalent combination of education and/or professional experience

• Excellent organizational skills

• Ability to work productively under pressure and tight deadlines

• Experience handling sensitive and confidential information with discretion

• Exceptional interpersonal skills and ability to communicate effectively with staff at all levels of the organization

• Ability to work effectively independently, as well as collaborate effectively with others in teams to accomplish division tasks, initiatives, and projects

• Strong oral and written communication skills

Desired Qualifications:

• Experience providing administrative and project administration support to senior management and staff

• Sensitivity to diversity issues in a project environment

• Proficiencies in Google Workspace and Microsoft 365 (Word, Excel, and PowerPoint), and other creative tools and applications such as Canva, Mailchimp, and WordPress

• Valid driver's license

• Familiarity with policies, procedures, and practices in administrative areas of responsibility such as event coordination, travel arrangements, and document preparation and submission

• Experience working in a scientific, technology, or research environment

• An understanding of LBNL, DOE, and UC policies, procedures, and protocol

The first review date for this job is June 21, 2023. The position will be open until filled.

Want to learn more about Berkeley Lab's Culture, Benefits and answers to FAQs? Please visit: https://recruiting.lbl.gov/

Notes:

• This is a full-time, career appointment, exempt (monthly paid) from overtime pay.

• This position is expected to pay $5,690.00 - $7,824.00/month, which fits within the full salary range of $5,690.00 - $9,603.00/month for the Administrator classification. Salary for this position will be commensurate with the final candidate’s qualification and experience, including skills, knowledge, relevant education, certifications, plus also aligned with the internal peer group.

• This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

• This position is eligible for a hybrid work schedule - a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab.

Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Equal Opportunity and IDEA Information Links:

Know your rights, click here for the supplement: Equal Employment Opportunity is the Law and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.