Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Company Secretary 
Location: London

Description

This exciting Company Secretary positions is a full time permanent position and will involve a large element of client contact, particularly at fund board level as well as with senior members of staff within our client base.

Job specification

• Arranging and attendance at client board & shareholder meetings;
• Preparation of board packs for distribution in advance of board meetings;
• Liaison with Directors, Investment Advisors, other service providers and Shareholders to arrange relevant meetings and resolutions;
• Drafting minutes of client board and shareholder meetings;
• Post meeting preparation, including Matters Arising, filing of Companies House documentation, NSM filing, RNS notifications as required;
• Making statutory filings and regulatory notifications on behalf of client;
• Generally maintaining the statutory records of client entities;
• Ensuring that entities administered are operating within the scope of their Memorandum and Articles of Association, Committee Terms of Reference, law, regulation, FCA and stock exchange obligations;
• Maintaining meeting and corporate reporting schedules;
• Coordinating the production of Annual and Interim reports;
• Drafting of corporate governance reports for board meetings and Annual and Interim reports;
• Arranging D&O insurance;
• Ensure client websites are maintained
• Undertake other ad hoc work such as Board and service provider evaluations; production of additional circulars, IPO documentation and all other work deemed necessary in order to satisfy the needs of a listed fund.

Skills Required:

• 5+ years post qualification experience;
• Listed company experience,
• Experience with listed funds (investment trusts, real estate investment trusts, VCTS) is desirable but not necessary;
• Preferably CGI (formerly known as ICSA) qualified or ACCA / ICAEW qualified accountant with relevant company secretarial experience;
• Understanding of company secretarial aspects of listed entities on the London Stock Exchange;
• Full working knowledge and understanding of relevant company law;
• Knowledge and understanding of regulations that are applicable to listed companies;
• Full working knowledge of stock exchange requirements in London and other appropriate exchanges, such as Euronext;
• Understanding of other applicable regulations including DTR and MAR;
• Understanding of corporate governance principles and be able to adopt a professional yet commercial approach to the application of corporate governance within entities under administration;
• Excellent organisational skills;
• Excellent Microsoft Office skills;
• Experience of using Board communication portals such as Diligent, Virtual Boardroom, Convene;
• Confident in abilities to communicate verbally and in writing.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;

Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

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