Assistant Administrative Analyst (Pool Posting)

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

All San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov.

Maintenance and Engineering

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2023 current employee cost $160.96 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

SEIU Salary Grade S06

Step one (1): $ 34.861/hour - Step five (5): $ 45.571/hour

June 5, 2023

June 16, 2023

Manager of Maintenance Administration (Track Allocation/System Access)

As Assigned

All current BART employees and qualified individuals who are not yet BART employees.

This announcement will be used to create an eligibility list to backfill future vacancies that may occur within the next twelve (12) months.

The incumbent selected for this position will be responsible for developing and publishing weekly Track Allocation Schedules; attending various meetings including weekly Track Allocation Meeting; assisting in budget preparation and statistical analyses and monitoring; maintaining department files & supplies; providing staff level administrative support functions as assigned.

The successful candidate will demonstrate:

• Ability to communicate, plan, & schedule effectively
• Demonstrate proficiency in computer applications such as Microsoft Excel & Word
• Ability to troubleshoot and research
• Ability to prepare schedules and reports
• Proficient at maintaining files and operating business equipment
• Proficient at writing business letters and correspondence

Education:

A Bachelor’s degree in business, public administration or a closely related field from an accredited college or university.

Substitution:

Professional experience such as assisting in planning and organizing operational, administrative or management studies/projects; assisting in budget preparation, analysis and monitoring; and assisting in administrative, systems, statistical and other management analyses may be substituted for the education on a year-for-year basis. A college degree is preferred.

WORKING CONDITIONS

Environmental Conditions:

Office environment; exposure to computer screens.

Physical Conditions:

May require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time.

Knowledge of:

• Basic principles, practices and methods of administrative, organizational, economic and procedural analysis.
• Public administration.
• Business computer use applications.
• Budgetary preparation and administration.
• Contract administration principles and techniques.

Ability to:

• Collect, evaluate and interpret varied information and data either in statistical or narrative form.
• Analyze administrative, operational and organizational problems.
• Evaluate alternatives and reach sound conclusions.
• Prepare clear, concise and complete reports and other written materials.
• Work on and coordinate multiple projects and meeting critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of work.

This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.

The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates.

External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112.

The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.

Please note that any job announcement may be canceled at any time.

This position requires a supplemental questionnaire.

The purpose of this supplemental questionnaire is to obtain job-related information needed to identify the most-qualified applicants in the selection process for this position. Clarity and completeness of answers are factors that may be considered in the evaluation process. Omitted information cannot be considered or assumed.

INSTRUCTIONS:

Questions will be presented during the online application process as either a mutliple-choice or open-ended question. Completion of this material is a required part of the selection process. Please do not respond to these questions by indicating "see resume." Please be sure to include your name and the job you are applying for on your Supplemental Questionnaire. Candidates who do not properly complete the Supplemental Questionnaire will no longer be under consideration for this position. Please note that all applications and Supplemental Questionnaires must be received on or before the closing date of this posting.

In response to each supplemental question, please be sure to include the following information:
Name of Employer
Job Title
Length of Experience

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov, between the hours of 8:15am - 5:00pm, Monday- Friday.