Assistant, Executive Administrative

• A fast learner and self-starter
• Handle confidential information with discretion
• Forward-thinker and a problem solver
• Analytical
• Reliable and trustworthy
• Able to meet deadlines
• Detail-oriented
• Flexible
• Able to take direction well
• A team player
• Personable and has a positive attitude
• Professional attitude and appearance

• Active participation on the Finance Leadership Team.
• Represent the CFO office, manage and assist with personal interactions with Sysmex staff, maintain communications and coordinate with personnel in South America, Asia, and Europe.
• Develop, prepare, and deliver communications, including but not limited to the following: PowerPoint presentations, excel, email, reports, social media, etc.
• Selection, relationship building, and management of vendors.
• Gather, review, and summarize information requested by the CFO, follow-up with further instructions and questions as needed.
• Assist in developing, managing, updating, and enforcing company policies and procedures, including job descriptions, organization charts, reporting, etc.
• Coordinate and arrange travel for CFO and visitors, provide support to the CFO in expense management.
• Manage and maintain business, legal, personal files, contacts, and documents in electronic filing systems, such as Microsoft Office, company CRM, SharePoint, Microsoft Teams, etc.
• Team / collaborate with other Executive Admins to provide support at major SAI events, such as conventions or national meetings, or to other executives during absences.
• Other special projects and tasks as required.

• Associate degree or five years required experience in administrative or office support, or the Armed Forces. Bachelor’s degree preferred.
• IAAP CAP and OM certification a plus.
• CMP certification a plus.
• A minimum of five years supporting C-Level executive, Senior Partner, Managing Director, or General Manager in a Corporate organization.
• Fluent in English, with emphasis on proper use of grammar in business correspondence. Must be able to articulate clearly in oral communication and use ‘borrowed authority’ effectively and persuasively.
• Advanced knowledge of Microsoft Office including Outlook, Excel, PowerPoint, etc.
• Outstanding interpersonal skills
• Excellent communication skills
• Flexibility

Sysmex’s COVID-19 vaccination policy, consistent with its status as a federal government contractor and commitment to its customers and to providing a safe workplace for its employees, requires that, to the extent permitted by applicable law, all Sysmex employees must be fully vaccinated against COVID-19 by the latter of your start date. To the extent permitted by applicable law, any offer of employment extended will be conditioned upon the individual’s ability to provide proof of current vaccination status. Sysmex makes reasonable accommodations when needed for medical or religious reasons. However, vaccine exemption and other accommodation requests cannot be granted unless the individual is able, with the accommodation, to perform the essential functions of the job.