Assistant Property Manager

For over 100 years we have been dedicated to providing the best residential property management to co-ops, condos and rental properties throughout New York City and beyond. Ranked #1 among New York City's residential management companies, our mission is to provide our clients with superior and responsive management and accurate financial reporting that they can count on to improve their quality of life and valuation of their homes. We also support the City's efforts to reduce carbon emissions through increased energy efficiency in all the properties we manage.

Exciting opportunity in our New York City corporate office we are seeking an experienced Assistant Property Manager to join our team.

We pride ourselves in hiring the best team of property managers who are experienced and knowledgeable to service the needs of shareholders and address building challenges.

Assistant Property Manager Job Responsibilities:

Apartment Alterations

• Must be familiar with building specific apartment alteration agreements
• Process the initial review of the plans; collect the appropriate documentation and liaison with the Account Executive and building architect to obtain approval.
• Track apartment alterations for completion/timing/ DOB sign off/return of deposit

Building Amenities & Moves

• Maintain and update all aspects of Building Link
• Coordinate all amenity reservations/fees/documentation
• Maintain storage bin/bike room listings and waiting lists
• Maintain Gym memberships/annual waiver collection
• Coordinate all resident moves with the Resident Manager

Resident Charge Backs & Other Resident Requests

• Charge back appropriate charges, to tenants. Charge it in Yardi, send a letter, with a copy of he bill, save all documentation in the N Drive.
• Respond to all inquiries concerning rent billing and provide general information to the tenant
• Respond to Bank/Appraisal questionnaire for managers review

Annual Meetings

• Attend annual meetings to take attendance, and tabulate the election results.
• Make arrangements for the location and set up for all Annual and Special meetings

Compliance Tracking

• Prepare and maintain compliance tracking deadlines for properties
• Maintain the Board/Professional Property list in the attached format

Support for Account Executive

• Provide support for property manager

Payables

• When necessary send invoices to Avid
• Prepare on-line check requests in Avid for payments that do not have invoices for example- reimbursements and AIAs

Board Meetings

• Collaborate with account executive in the preparation and distribution of the monthly board meeting package and notice.

Tax Abatements

• Coordinate and send out annual mailings to shareholders regarding eligibility.